Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2023-06-23
Steps: Configure Automatic Initiation of Request Extended Enterprise Learner

Steps: Configure Automatic Initiation of Request Extended Enterprise Learner

Configure these business processes and security policies in the Extended Enterprise for Learning functional area:
  • Manage Extended Enterprise Learner
  • Manage External Learning User
You can enable affiliation managers to request learning access for new or existing users by configuring the
Request Extended Enterprise Learner
 business process. The business process uses these business processes as subprocesses for creating new or editing existing users:
  • Manage External Learning User
  • Manage Extended Enterprise Learner
You can configure the
Request Extended Enterprise Learner
 business process so that when the initiator requests an existing user, Workday automatically initiates the request and overrides the existing user information with the requested information.
You can apply different configuration options to the different steps on the
Request Extended Enterprise Learner
 business process.
When you create the default definition for the
Request Extended Enterprise Learner
 business process, the definition that Workday populates isn't usable. Reconfigure it to avoid inconsistent data results.
  1. Access the
    Create Business Process Definition (Default Definition)
     task.
    Create the default definition for the
    Request Extended Enterprise Learner
     business process in the Extended Enterprise for Learning functional area.
    1. Delete the
      Create External Learning User from Request
       and
      Edit Extended Enterprise Learner from Request
       steps.
    2. Reorder the steps in the definition.
      Ensure that:
      • The
        Create External Learning User from Request (Auto-Initiate)
         step comes before the
        Edit External Learning User from Request
         step.
      • All steps involving external learning users come before any steps involving extended enterprise learners.
      • The
        Create Extended Enterprise Learner from Request
         step comes before the
        Edit Extended Enterprise Learner from Request (Auto-Initiate)
         step.
      Example:
      • Create External Learning User from Request (Auto-Initiate)
      • Edit External Learning User from Request
      • Create Extended Enterprise Learner from Request
      • Edit Extended Enterprise Learner from Request (Auto-Initiate)
    Security: These domains in the System functional area:
    • Business Process Administration
    • Manage: Business Process Definitions
  2. Configure the security policy for the
    Request Extended Enterprise Learner
     business process.
Affiliation managers with permissions on the
Request Extended Enterprise Learner
 business process can access these tasks to request learning access for new or existing users:
  • Request Edit Extended Enterprise Learner
  • Request Extended Enterprise Learner