Setup Considerations: Compensation Survey Management and Compensation Benchmark
You can use this topic to help make decisions when planning your configuration and use of compensation survey management and compensation benchmark. It explains:
- Why to set it up.
- How it fits into the rest of Workday.
- Downstream impacts and cross-product interactions.
- Security requirements and business process configurations.
- Questions and limitations to consider before implementation.
Refer to detailed task instructions for full configuration details.
What It Is
Compensation survey management and compensation benchmark enable you to compare how you're compensating your employees to other employers and to employees in your tenant. You can match market data from compensation survey vendors, and internally to Workday job profiles to compensate your employees and candidates accordingly.
Business Benefits
With compensation survey management, you can:
- Understand how your organization's compensation compares to the market.
- Monitor compensation trends in your industry.
- Budget for compensation cycles in a competitive job market.
- Identify employees that fall below market.
- Offer candidates more competitive compensation packages.
- Make informed decisions on retaining key employees.
Use Cases
- Maintain multiple vendors, products, and compensation surveys over time.
- Match survey jobs with Workday job profiles.
- Connect your employees with matched survey jobs.
- Populate job matches in new compensation surveys based on matches in past surveys.
- Use Workday reports to collect employee compensation data for survey submission.
- Store survey results from multiple surveys with multiple compensation components.
- Store custom fields and percentiles for each compensation component.
- Manage multiple result sets and their effective dates for each survey.
- Manage survey scopes, and use compensation eligibility rules to connect employees with survey scopes.
- Use data from multiple surveys to generate a compensation benchmark that you can use for guidance during compensation transactions or to analyze employee compensation.
- Use machine learning to analyze jobs and job profiles from compensation surveys to recommend job matches.
Questions to Consider
Questions | Considerations |
|---|---|
Will Workday calculate the external compensation survey benchmark, or will you calculate it outside of Workday and load it? | If Workday calculates the compensation benchmark, set up survey vendors, job matches, load survey results, and configure a calculated compensation benchmark cycle.
If you calculate the benchmark outside of Workday, you only need to set up survey result compensation components and result percentiles. Then load your benchmark data into a loaded compensation benchmark cycle. |
What survey vendors and products are best suited for this feature? | You can use this feature to manage quantitative compensation surveys. |
How often should you update survey vendors, products, and surveys? | You only need to set up a vendor and survey product once. You can then add new surveys each year. |
How many compensation survey components do you need? | You can configure as many survey components, such as Base Pay or Total Cash, as necessary with the Maintain Compensation Survey Components task. You can then load components into Workday using the Import Compensation Survey Job Results web service. |
How do you set up compensation survey result custom fields? | Access the Maintain Compensation Survey Result Custom Fields task. You can configure each custom field as numeric or to inherit the currency type from compensation component. You can then load your custom fields into Workday using the Import Compensation Survey Job Results EIB template and web service. |
How do you set up compensation survey result percentiles? | Use the Maintain Compensation Survey Result Percentiles task to configure percentiles. You can configure as many percentiles, such as 25th, 50th, and 75th, as necessary. You can then load them into Workday using the Import Compensation Survey Job Results web service. |
What survey scopes do you need? | Configure scopes that belong to each compensation survey vendor on the Maintain Compensation Survey Scopes task. Survey scopes can be locations, such as Tri-Cities Area or San Francisco Bay Area . You can associate survey scopes with employees using eligibility rules. |
How do you want to manage multiple survey result set releases of the same survey? | You can configure result set names and effective dates on the Maintain Compensation Survey Result Sets task. |
How do you match a job profile to a survey job or a specialty of a survey job? | You can match job profiles to survey jobs or job specialties on the Edit Compensation Survey Job Matches task.
You can also use the Put Compensation Survey Job Matches web service.To match a subset of employees of a job profile to a survey job or a specialty, you can also set up eligibility rules on that job match. Workday matches employees for the job profile that meet:
|
How do you use a compensation survey so that it applies only to a certain country? | Access the Maintain Compensation Surveys task to set up an eligibility rule specifying that country on the survey.
Workday matches only the employees in that country to jobs in the survey. |
Do you have a compensation survey that applies to multiple countries but the job matches differ across countries? | You can set up eligibility rules:
|
How do you manage a compensation survey that covers multiple countries or multiple locations with different survey results? | You can set it up as 1 survey, then load the job catalog and job matches. For each country or each location, set up a result scope using the Maintain Compensation Survey Scopes task, and attach eligibility rules to each scope. |
Do all job profiles or a subset require weights, adjustments, or annual aging factors? | You can configure weight, adjustment, and aging factors for all job profiles or a subset on the Create Compensation Benchmark Cycle task.
You can then apply them to all job profiles or to a subset. |
What weight, adjustment or aging factors do you apply to your survey results? | You can configure weight, adjustment, and aging factors on the Create Compensation Benchmark Cycle task. |
Recommendations
Workday recommends that you:
- Set up eligibility rules to determine which employees qualify for compensation surveys, job matches, or scopes. If you don't set up eligibility rules, all employees qualify.
- Group all job families or job profiles that share the same configuration together when configuring a compensation benchmark.
Requirements
No impact.
Limitations
You can only load 4 custom fields and 5 percentile fields at a time with the
Import Compensation Survey Job Results
web service. If you need more custom or percentile fields, run the web service again.Tenant Setup
No impact.
Security
These security domains in the Core Compensation functional area.
Domains | Considerations |
|---|---|
Non-Worker Data: External Compensation Benchmark
| Provides access to the external compensation benchmark for a non-worker, such as for a job requisition.
External compensation benchmark data is provided by compensation survey vendors outside of Workday. |
Non-Worker Data: Internal Compensation Benchmark
| Provides access to the internal compensation benchmark for a non-worker, such as for a job requisition.
Workday aggregates internal compensation benchmark data from employee compensation data internal to your tenant. |
Set Up: Compensation Benchmark
| Enables you to configure compensation benchmark cycles and generate compensation benchmarks from survey results. |
Set Up: Compensation Surveys and Survey Jobs
| Enables you to configure survey vendors, products, and jobs. |
Set Up: Compensation Survey Job Matches
| Enables you to match survey jobs with Workday job profiles. |
Set Up: Compensation Survey Results
| Enables you to configure and load survey results:
|
Worker Data: External Compensation Benchmark
| Enables you to create calculated fields for reporting on external compensation benchmarks. |
Worker Data: Internal Compensation Benchmark
| Enables you to create calculated fields for reporting on internal compensation benchmarks. |
Business Processes
No impact.
Reporting
Reports | Considerations |
|---|---|
Compensation Survey Jobs
| You can use this report to review a survey's job catalog, including job codes, titles, levels, descriptions, families, and functions.
With survey job detail and subdetail reference IDs, this report can also help you to prepare the EIB template and update the existing job catalog. |
Compensation Survey Jobs and Matches
| You can use this report to verify how a survey's jobs match to Workday job profiles. |
Compensation Survey Job Matches by Job Profile
| You can use this report to verify how Workday job profiles match to compensation survey jobs. |
Compensation Survey Results
| You can use this report to view survey results of all survey jobs in a selected result set. |
Internal Compensation Benchmark for Job Profile(s)
| You can use this report to examine how your internal workers are being paid compared with their peers. |
Internal Compensation Benchmark for Worker(s)
| You can use this standard report for the internal compensation benchmark. You can copy it, create calculated fields, and add them to your copy. |
Review Compensation Benchmark Cycle
| You can use this report to review configurations contributing to the benchmark of a job family group, a job family, a job profile, or the entire cycle. |
Review Compensation Benchmark Data
| You can use this report to review the compensation benchmark data of multiple job family groups, job families, or job profiles. |
Compensation Survey Results by Job Profile
| You can use this report to view survey results for survey jobs that match selected Workday job profiles or job families from specified survey result sets. |
Worker and Compensation Data for Survey Job Matches
| You can use this report to:
The survey you select determines the survey jobs and matches. The effective date determines the employee data. |
Integrations
Workday provides these public web services to support compensation survey management:
Web Services | Description |
|---|---|
Import Compensation Benchmark Configuration
| Import a calculated benchmark cycle, including benchmark cycle data, weight method, and age to date. |
Import Compensation Benchmark Data
| You can create benchmark data outside of Workday and load it with this EIB. |
Import Compensation Survey Job Details Put Compensation Survey Job Detail | After setting up compensation survey vendors, products, and surveys, use these web services to create and update the survey job catalog. |
Import Compensation Survey Job Results
| Set up compensation survey:
Then use this web service to load survey results into Workday. |
Put Compensation Survey Job Matches
| Use this web service to match survey jobs with Workday job profiles. |
Connections and Touchpoints
Compensation Survey Management
touches the Staffing functional area, especially regarding job profiles.Workday offers a Touchpoints Kit with resources to help you understand configuration relationships in your tenant. Learn more about the Workday Touchpoints Kit on Workday Community.