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Administrator Guide
Last Updated: 2023-06-23
Steps: Set Up ACA Software Partner Transmission

Steps: Set Up ACA Software Partner Transmission

  • Create ACA 1095-C data.
  • Security:
    Manage: ACA Partner Integrations
     secured to the Benefits domain.
You can enable ACA software partners to extract ACA data to transmit to federal and state entities in the
Create 1094-C Company Configuration
 task. Workday provides web services that enable the ACA software partners to create an integration. We provide a security domain specifically for the ACA partner. You can configure the domain policy so that partners can only access data for the transmission.
  1. Role: Benefits Administrator
     - Configure security for ACA software partners:
    1. Create the
      Integration System User
       account, which enables you to set up a Workday account for software partners.
      Select
      Do Not Allow UI Sessions
       to restrict the account for integrations only.
    2. Select the
      Security Profile
       related action from the new Workday account. Select
      Assign Integrations System Security Groups
      .
    3. Add the account to an existing or new integrations security group, which must be unconstrained.
    4. Edit the
      Manage: ACA Partner Integrations
       domain security policy and give the relevant security groups view or modify access.
    5. (Optional) Include the account on
      Manage Authentication Policies
       report.
    6. Access and run the
      Activate Pending Security Policy Changes
       task.
  2. Role: Benefits Administrator
     - Provide an endpoint URL to the ACA Partner:
    1. Sign in to the tenant for your endpoint.
    2. Run the
      Public Web Services
       report and locate the
      ACA Partner Integrations (Public)
       web service.
    3. From related actions of the web service, select
      Web Service > View WSDL
      .
    4. Go to the end of the file and locate this line, where [
      link
      ] is the WSDL ID that you provide.
      <soapbind:address location =“[
      link
      ]”>
  3. Role: ACA Software Partner
     - Set up the integration using these web services:
    • Get ACA Employer Data
      : Retrieves company or employer ACA data for 1094-C state and federal filings.
    • Get ACA Employee Data
      : Retrieves employee ACA data for 1095-C forms.
      Workday doesn't mask employee Social Security Numbers (SSN) for the web service. However, the software partner can enter the value of 1 in the
      Mask SSN
       field for printing.
    • Put Federal ACA Transmission Status
      : Generates federal transmission status and details to display in the
      ACA Transmission Status Report
      .
    • Put State ACA Transmission Status
      : Generates state transmission status and details to display in the
      ACA Transmission Status Report
      .
  4. Role: Benefits Administrator
     Create an ACA Company Configuration.
    Enable federal and state transmissions by ACA software partners in the
    Enable External ACA Transmission
     section. When you select either option, you can add and save URLs.
    When you select the
    External ACA Federal Transmission
     check box, Workday locks transmissions from Workday to the IRS, which avoids duplicate transmissions.
The ACA partner can access employee data to create IRS and state filings.
Look at the
ACA Transmission Status Report
 to see ACA transmission status.