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Administrator Guide
Last Updated: 2025-08-08
Enroll Workers into Retirement Savings Plans with Default Contribution Increases

Enroll Workers into Retirement Savings Plans with Default Contribution Increases

  • Create a retirement savings plan and enable the
    Auto Contribution Increase
     check box. See Create Retirement Savings Plans.
  • Security:
    Set Up: Benefits
     domain in the Benefits functional area.
When managing retirement savings elections in Workday, you can create a passive event rule to enroll workers in the retirement savings plan at the default percentage.
This configuration also enables workers to:
  • Waive the default contribution.
  • Change the default contribution
  • Opt out of the auto-increase.
Ensure that you communicate with your workers about this event and what they need to do to waive or change the default contribution, or opt out of the auto-increase.
  1. Create a benefit event type for the passive event rule.
    1. Access the
      Create Benefit Event Type
       task.
    2. Enter a name for the new benefit event type.
      You can prefix the name with
      PASSIVE
       to easily identify the purpose of the event.
    3. Select the applicable coverage types in the
      Enrollment Offering Type
       field.
    4. Select the number of days you want to allow workers to enroll in the
      Days to Enroll
       field.
      Once this date passes, run the
      Finalize Open Benefit Events
       process to finalize any events the workers did not submit.
    5. Click
      OK
      .
  2. Create a benefit eligibility rule for the passive event rule.
    1. Access the
      Create Benefit Eligibility Rule
       task.
    2. Select
      Benefit Plan Eligibility Rule
       and click
      OK
      .
    3. Create a rule that identifies the workers that you want to enroll in the retirement savings plan at a default contribution. See Create Benefit Eligibility Rules.
      Because you assign the passive event rule to benefit groups with a benefit group eligibility rule, you don't have to replicate the eligibility.
  3. Create the passive event rule.
    1. Access the
      Create Passive Event
       rule.
    2. Enter a name.
    3. Select the benefit event type and benefit eligibility rule that you created.
    4. Select the benefit groups that are applicable to the rule and click
      OK
      .
  4. Configure the benefit default.
    1. Access the
      Maintain Benefit Defaults
       task.
    2. Add the defaulting information for the relevant benefit groups and plans in the
      Retirement Savings
       tab.
    3. In the
      Employee Contribution Percentage
       field, enter the percentage at which you want to enroll new participants.
    4. Click
      OK
      .
  5. Update the enrollment event rule.
    1. Access the
      Edit Enrollment Event Rule
       task for the relevant enrollment rule.
    2. On the
      Start or Waive Coverage
       tab, add a row for the passive benefit event.
    3. Enter values for the
      Benefit Coverage Type
       field, the
      Coverage Begin Date
       field, and the
      Deduction Begin Date
       field.
    4. On the
      Coverage Rules
       tab, add a row for the passive benefit event.
    5. Select a value for the
      Benefit Coverage Type
       field. Select
      Can Select Any Plan
       for the
      Allowed Benefit Plan Changes
       field if you are routing the event to the worker to take action or
      No changes allowed
       if you want the election to finalize automatically with no action from the worker. Select
      Default to Priority Coverage or Waive
       for the
      Defaulting Rules
       field.
  6. Schedule the passive event rule.
    1. Access the
      Schedule Passive Events
       task.
    2. Select the run frequency you want and click
      OK
      .
    3. Enter a
      Request Name
       and select the
      Passive Event Rule
       you want to schedule.
    4. Set up the date and time parameters on the
      Schedule
       tab and click
      OK
      .
Once the passive event schedule runs, the rule enrolls workers in the retirement savings plan at the default percentage. Workers will also have the option to waive the default contribution, change the default contribution, or opt out of the auto-increase.