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Administrator Guide
Last Updated: 2026-02-20
Review Time Off Requests

Review Time Off Requests

Configure the
Request Time Off
 business process and security policy in the Time Off and Leave functional area.
Review a new or revised time off request in My Tasks and approve, deny, or return the request to the initiator for revision. When reviewing a request, you can view:
  • The worker's time off balances.
  • Previous requests, including in-progress requests.
  • Adjustments.
  1. Access the time off request in My Tasks.
  2. (Optional) Click
    View Balances
     to review the
    Time Off Balance as of Current Date
     grid to view how the request impacts available, requested, and remaining time off for time off plans that track balances.
    For absence tables, in the
    Request Details
     grid, you can drill down into the amount requested to see from which tier Workday deducts time off.
  3. Enter a
    Comment
     if you’re denying or sending back the request to the initiator for revision.
  4. Click
    Approve
    ,
    Deny
    , or
    Send Back
    .
When you send back a request, Workday sends the
Revise Time Off
 task to the initiator's My Tasks.
You can use the
Approved Time Off
 report to view approved time off requests.
This report references the approval date of time off requests, and not the actual absence or time off dates. Example: Your direct reports have approved time off in February. You run the report using start and end dates for February. Workday doesn't include their time off for February because you approved their time off requests in January. To view only time off within a specific date range, use the
All Worker Time Off
 report instead.