Concept: Absence Tiers

When a worker requests time off that spans multiple time off plans, you can group the request into tiers of an absence table. Workday recommends absence tiers if you:

Use multiple time off plans to manage 1 type of absence.

Have time off plans that workers can use only when they exhaust the balance of another time off plan.

Use separate time off plans for different rates of pay.

You can add a tier for each time off plan (tier plan) and a unique time off. You also prioritize the time off tier. In a time off request, the worker can select any absence table name with a tier plan that they’re eligible for. As the worker reports time off, Workday assesses their time off plan eligibility and balances to determine which tier plan to draw from.

Example: Your company provides these sickness entitlements to French workers:

Tier	Days	Entitlement
1	1-10	100% of salary rate.
2	11-20	50% of salary rate.
3	Additional days	Zero % of salary rate.

You create time off plans for each entitlement and add them to an absence table with 3 tiers using the

Create Absence Table

task. Workday applies the appropriate plan to worker sick time requests based on priority and the worker's available time in each plan.

You can see if a time off request uses an absence table on the

Review Time Off Request

task in their inbox. They can drill down into the amount requested to see which tier plan balance Workday deducts from. You can see if a time off plan is attached to an absence table in the time off plan

Usage

field.

Time Off Validations for an Absence Table

Workday uses these validations for absence table events:

Validation	Description
Consecutive Day Maximum	The maximum number of consecutive days a worker can take time off.
Increments	The increments for entering time off.
Maximum	If the worker isn’t eligible for Tier 1, the Maximum value from Tier 1 still applies for the request against the absence table. This validation is a data entry that is the maximum number of units you can request against an object. Example: You can request a maximum of 8 hours per day. This applies for any request against the absence table.
Maximum Unpaid Time Off Units Allowed	Workday uses this validation to know when to jump to the next tier. Set the Time Off Plan Lower Limit so that Workday knows at what point to jump to the next tier.
Minimum	The minimum amount of time a worker can request.

Absence Table Configuration Details

Absence tables must have:

Consistent

Units

across tiers.

Unique time offs within the table.

A unique priority for each tier.

No active

Reasons

for time offs.

No intermittent time offs.

Unsupported Time Off Plan Configurations

For time off plans linked to an absence table, Workday doesn’t support:

Changes to

Unit of Time

Deletion of time offs linked to the absence table.

Time off reasons.

Adjustments and overrides for time offs and accruals.

Unsupported Time Off Validations (Suppressed for Processing)

Workday supports these validations at the time off level only. You can't specify these validations on absence tables:

Consecutive Day Minimum

Multiple Time Off Requests Not Allowed for Same Date

Time Off Date before Maximum Override Balance Date Not Allowed

Processing a Time Off Request Against an Absence Table

Workday processes a worker's time off requests against an absence table by cascading through its tiers in priority order, based on:

Available balance.

Days to include.

Eligibility.

For each day in a time off request against the absence table, Workday checks these criteria against each tier time off plan to account for changes that occur during the specified period. Example: You make an effective-dated change to a time off plan configuration, or the worker becomes eligible for a new time off plan and its corresponding accruals.

For time off requests against an absence table:

The

Include All Selected Days

check box doesn’t display.

Workday automatically treats the Restrict Request to Days to Include on Calendar
validation as True
on all tiers.

Workday respects

Days to Include

across tiers.

Reports

You can use the

Absence Tier Time Off Entry Details

report that displays all absence table events for an organization within a specified date range.

The

Type

column displays 1 of these absence table names selected in a time off request:

My Time Off/Time Off Requests

Time Off and Leave Requests

Previous Time Off Requests

Manage Absence

For absences on the calendar, Workday:

Automatically calculates the

Default Daily Quantity

from the first tier.

Restricts the request to days to include on the calendar for the entire absence table. Example: A worker selects Friday and Saturday, but the absence table uses Monday - Friday. Workday doesn’t display Saturday for

Quantities per Day

Absence Tiers Reevaluation

You can enable automatic identification and correction of absence table events based on the input of new, or correction of existing, absence events. The completion of any of these business processes triggers the reevaluation job:

Correct Time Off

Request Time Off

Reevaluation doesn't occur upon entry or amendment of any time off, accrual adjustments, or overrides.

If the events require corrections, the chronological order of absence table events then uses time offs in the prioritized order per absence table tiers.

Example: Betty Liu has a 10-day sickness event against the absence table in February. This event uses the first tier of the absence table, paying Betty 100% of her salary. Betty retroactively enters another sickness event for 10 days in January. The reevaluation job runs to correct the events so that the earlier event uses the absence table tier with the higher priority, in this case, the first tier. The second event uses the second tier, paying Betty 50% of her salary for the February sickness. Both events correct automatically to follow the tier priorities in absence events chronologically.

Select the

Enable Reevaluation

check box on these tasks to enable reevaluation:

Create Absence Table

Edit Absence Table

The

Absence Tier Time Off Entry Details

report displays reevaluated events with links back to the triggering events.