Example Steps: Group Related Absence Occurrences
This example illustrates how to group multiple absence occurrences so that Workday treats them as a single occurrence in terms of quantity-per-occurrence tier allocation.
In Global Modern Services (GMS), when workers request time off due to illness, the company applies an unpaid waiting period of 3 days to each period of illness. However, when a new period of illness is related to a previous one, the waiting period applies to both.
- Create an absence table to enable workers to enter time off due to illness and apply a waiting period.
- Enable the absence table for absence occurrences so that Workday can calculate absence occurrences for the absence type.
- As a manager, sign into Workday and enter time off for your test user. Example: Sign in to Workday as Steve Morgan and enter time off for Logan McNeil.In 2020, Logan has these time off entries against an absence table for short-term sickness calledGMS Sick Days:
- May 21 to May 27
- July 3 to July 5
- September 3 to September 11
- October 29
- November 30 to December 4
- December 16 to December 24
- Access theView Absence Occurrences Detailreport.Note that there are 6 separate absence occurrences, 1 for each period of absence, which is either a set of continuous days or a single day.
- Access theAbsence Tier Time Off Entry Details for Workerreport.Note that for each new occurrence, Workday resets the entitlement and allocates the quantity-per-occurrence value of 3 units to the first tier, which is the waiting period tier, and then cascades to the next tier for the additional units.
- Link several of the absence occurrences for Logan who has a reoccurring illness.
- Access theAbsence Tier Time Off Entry Details for Workerreport.Note that this time Workday combines the related absence occurrences and applies the quantity-per-occurrence value to each combined occurrence.