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Last Updated: 2024-03-08
Example: Create an Absence Table That Applies a Waiting Period

Example: Create an Absence Table That Applies a Waiting Period

This example illustrates how to create an absence table to enable workers to enter time off due to illness and apply a waiting period.
You'll create an absence table that:
  • Combines 2 day-based time off plans under 1 absence type.
  • Applies a waiting period by including a quantity-per-occurrence value that allocates time off units to the first tier for each absence occurrence.
  • Enable quantity per occurrence on absence table tiers in your tenant.
  • Security:
    Set Up: Time Off (Calculations - Absence Specific)
     domain in the Time Off and Leave functional area.
  1. Access the
    Create Absence Table
     task.
    Create the
    GMS Sick Days
     absence table to enable GMS workers or their managers to enter time off when they're sick.
    1. For
      Name
      , enter
      GMS Sick Days
      .
    2. On the
      Absence Table Tiers
       tab, add a row with a
      Priority
       of
      1
      .
  2. From the
    Absence Tier Plan
     prompt, select
    Create Time Off Plan
    .
    1. Enter or select these values:
      Field
      Value
      Name
      GMS Sick Days Tier 1 Waiting Period Plan
      Track Balance
      Select the check box.
      Balance Period
      YTD - Current Calendar Year (based on Period Start
      Period Schedule
      Monthly
      Unit of Time
      Days
      Balance Visibility
      Eligible in period (based on As of Date)
      Calendar Display
      Plan and Type
      Carryover Date
      First Period of Balance Period Start Date
      Limit
      Zero
      Accrual Frequency Method for Time Off Plan
      Start of Period
      Days to Include
      All Days
      Effective Date
      01/01/2020
  3. On the
    Accrual
     tab, add a row.
    1. From the
      Adds to Balance
       prompt, select
      Create Accrual
      .
    2. Enter or select these values and click
      OK
      :
      Field
      Value
      Name
      GMS Sick Days Tier 1 Accrual
      Code
      gms-sick-days-tier1-accrual
      Calculation
      Zero
      Priority
      1
      Adjustments/Overrides Allowed
      Select the check box.
      Options
      None
  4. On the
    Time Off
     tab, add a row.
    1. From the
      Subtracts from Balance
       prompt, select
      Create Time Off
      .
    2. Enter these values:
      Field
      Value
      Name
      GMS Sick Days Tier 1 Time Off
      Code
      gms-sick-days-tier1-timeoff
    3. From the
      Time Off Type
       prompt, select
      Create Time Off Type
      .
    4. Enter these values and click
      OK
      :
      Field
      Value
      Name
      GMS Sick Days Time Off
      Time Off Type ID
      gms-sick-days-timeoff
    5. Enter or select these values:
      Field
      Value
      Priority
      1
      Adjustments Allowed
      Select the check box.
      Entry Option
      Enter through Time Off Only
    6. Click
      OK
      . Workday adds the new
      GMS Sick Days Tier 1 Waiting Period Plan
       and
      GMS Sick Days Tier 1 Time Off
       components to the
      Absence Tier Plan
       and
      Time Off
        prompts, respectively.
  5. From the
    Quantity per Occurrence
     prompt, select
    By Category, Type
    Common
    Constant Value Calculation
    3
    .
  6. On the
    Absence Table Tiers
     tab, add a second row with a
    Priority
     of
    2
    .
  7. Repeat steps 2 through 4 for the next tier. This time, name the new time off plan, accrual, and time off components
    GMS Sick Days Tier 2 Plan
    , 
    GMS Sick Days Tier 2 Accrual
    , and
    GMS Sick Days Tier 2 Time Off
    , respectively.
  8. From the
    Time Off Type
     prompt, select the same
    GMS Sick Days Time Off
      type that you created earlier.
  9. Click
    OK
    . Workday adds the new
    GMS Sick Days Tier 2 Plan
     and
    GMS Sick Days Tier 2 Time Off
     components to the
    Absence Tier Plan
     and
    Time Off
      prompts, respectively.
  10. Click
    OK
     and
    Done
    .