Concept: Absence Occurrences
Absence occurrences enable you to group absences that occur on either side of nonworking days into 1 consecutive absence. Workday groups such days together even when workers or managers enter them as 1 or more requests.
Workday uses the
Days to Include
value from each absence type to automatically group absence occurrences for:
- Absence tables.
- Time offs.
- Leave types.
You can create custom absence occurrences types that define which days to include. Example: You want to group different absence types into a block of absence to adhere to the mandatory block leave requirement. This configuration overrides the setting in each of the absence types that you include.
You can use absence occurrences to:
- Monitor and report the number of times and consecutive days workers are absent during a period.
- Report workers who have and haven't taken the legally required number of consecutive days of absence during a period. Example: Workers in Switzerland legally require to take 10 consecutive days of vacation in a year.
- Monitor the types of absences workers take.
Global Modern Services (GMS) has an absence plan called
GBR Sickness Days
. Logan McNeil enables the plan for absence occurrences. Logan accesses the Manage Absence
calendar for Emma Hobson. Emma was sick on Friday, May 1, 2020 and Monday, May 4, 2020. She entered her time off using the GBR Sickness Days
absence plan. Because the plan has a Days to Include
value of Workdays (Non-Holiday)
and Emma's work schedule indicates that she works Monday to Friday, Workday joins these days. When Logan runs the View Absence Occurrences Detail
report, Workday displays a single absence occurrence for the days that Emma was sick.