Create Accounting for Prepaid Spend Amortization Installments

Configure the Receipt
business process with an action step to Review Schedule for Installment Generation.

Generate amortization installments in prepaid supplier invoice amortization schedules.

Create a schedule to generate supplier invoice amortization installment accounting. You can also amortize installments from a prepaid spend amortization schedule manually, from a supplier invoice prepaid schedule.

Determine whether to create prepaid amortization accounting for individual installments using the

Schedule Prepaid Spend Amortization Installments

process, or the

Amortize

related action on an scheduled installment:

Option	Description
Schedule	Access the Schedule Prepaid Spend Amortization Installments task. Select the Run Frequency . To run the schedule, set the Accounting Date Days Ahead for the number of days before the accounting date on the installment. If you don't enter a value, Workday runs the schedule on the defined accounting date. Specify the Company or companies for this amortization schedule. (Optional) Select one or more Frequency types in supplier invoice prepaid schedules. For all run frequencies except Run Now , access the Schedule tab and complete the Recurrence Criteria and Range of Recurrence options.
Manual	Access the prepaid supplier invoice amortization schedule with the installments you want to amortize. Select the Prepaid Details tab. Select a Schedule for Supplier Invoice in the Prepaid Spend Amortizations Schedule list. To create prepaid amortization accounting, select the Prepaid Spend Amortization Installment > Amortize related action from the installments.

Option

Description

Schedule

Access the

Schedule Prepaid Spend Amortization Installments

task.

Select the

Run Frequency

To run the schedule, set the

Accounting Date Days Ahead

for the number of days before the accounting date on the installment.

If you don't enter a value, Workday runs the schedule on the defined accounting date.

Specify the

Company

or companies for this amortization schedule.

(Optional) Select one or more

Frequency

types in supplier invoice prepaid schedules.

For all run frequencies except Run Now
, access the

Schedule

tab and complete the

Recurrence Criteria

and

Range of Recurrence

options.

Manual

Access the prepaid supplier invoice amortization schedule with the installments you want to amortize.

Select the

Prepaid Details

tab.

Select a

Schedule for Supplier Invoice

in the

Prepaid Spend Amortizations Schedule

list.

To create prepaid amortization accounting, select the

Prepaid Spend Amortization Installment

Amortize

related action from the installments.

Review the accounting for prepaid installments.

Select the

Prepaid Details

tab in the supplier invoice.

From the

Prepaid Spend Amortization

list, select the

View Accounting

related action from an installment.

Workday creates new accounting that credits the account used by the Prepaid Spend
posting rule and debits the account used by the Spend Account
posting rule.

For invoices with prepaid lines, Workday generates liquidation accounting when you approve the prepaid amortization, not the invoice. For invoices with non-prepaid lines, Workday generates liquidation accounting when you approve the invoice.

When you amortize an installment from a prepaid spend amortization schedule created from an approved accounting adjustment, Workday:

Credits the prepaid account for the worktags from the accounting adjustment line.

Debits the spend account for the worktags from the installment line.

Steps: Set Up Prepaid Supplier Spend