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Administrator Guide
Last Updated: 2024-05-03
Concept: Paycheck Cashing Out Address (USA)

Concept: Paycheck Cashing Out Address (USA)

For compliance, some states in the U.S. require displaying a business address on the paycheck where a worker can cash out without a transaction fee.
To configure the required address for a specific state, you can access the
Maintain Payroll Check Cash Out Address
 task secured by the
Set Up: Payroll (Reporting)
 domain in the Core Payroll functional area. Select an
Effective Date
 and enter the required:
  • Business Name
  • Address Line 1
  • City
  • Postal Code
Workday:
  • Validates only the
    Postal Code
     for the state.
  • Displays the address on the paycheck based on the payroll payment date.
  • Uses only 1 effective address per state.
  • Uses this precedence to display the appropriate address on the paycheck:
    Compliance
    Non-Compliance
    For workers taxed or primary work location in compliant states:
    1. Worker processing position location or state withholding in a compliant state.
    2. Worker processing position location.
    3. Maximum withholding amount.
    4. State alphabetical order.
    For workers not taxed nor primary work location in compliant states:
    1. State withholding.
    2. Worker position location.
    3. Maximum withholding amount.
    4. State alphabetical order.
These examples illustrate how Workday uses the precedence to display the appropriate address on a paycheck when a worker has multiple positions with different cash out addresses:
Example 1: Compliance Precedence
Mike has 3 positions at Global Retail (USA):
Employee Taxes
Withholding Amount
Position
Compliance
State Tax - FL
-
Floor Manager (Processing)
Yes
State Tax - AZ
$200
Trainer
No
State Tax - CA
$50
Trainer
Yes
Payroll Administrator configures 3 different cash out addresses using the
Maintain Payroll Check Cash Out Address
 task:
Effective Date
State
Address
1/1/2015
Arizona
Global Inc, 987 Hope St., Phoenix, AZ - 85001
1/1/2015
California
Global Inc, 123 Mission St., Los Angeles, CA, 90001
1/1/2015
Florida
Global Inc, 567 Peach St., Miami, FL -33101
Result:
Workday displays Florida address on the paycheck. California and Florida both are compliant states but Florida takes the precedence as it's also the worker's processing position location.
Example 2: Non-Compliance Precedence
David has 3 positions at Global Retail (USA):
Employee Taxes
Withholding Amount
Position
Compliance
State Tax - MN
$100
Floor Manager (Processing)
No
State Tax - WI
$200
Trainer
No
State Tax - ND
$50
Trainer
No
Payroll Administrator configures 2 different cash out addresses using the
Maintain Payroll Check Cash Out Address
 task:
Effective Date
State
Address
1/1/2015
North Dakota
Global Inc, 987 Hope St., Bismark, ND - 58501
1/1/2015
Wisconsin
Global Inc, 123 Mission St., Madison, WI - 53558
Result:
Workday displays Wisconsin address on the paycheck. The processing position in Minnesota has no cash out address configured. Wisconsin and North Dakota both have cash out addresses configured. Wisconsin takes the precedence because it has a higher withholding amount than North Dakota.