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Administrator Guide
Last Updated: 2024-12-13
Steps: Set Up Checks and Advices for Printing

Steps: Set Up Checks and Advices for Printing

  • Review setup considerations for check and advice printing.
  • Enable
    Check
     as the payment type when creating suppliers, customers, or ad hoc payments.
  • Set up and run the settlement process.
You can configure Workday to print checks or advices for payroll payments and expense account reimbursements. When a settlement run completes, you can manually print any required checks or advices using different layouts based on your configuration.
Workday Payroll for the UK doesn't support check printing.
  1. Create check and advice print layouts using Report Designer or XSLT.
  2. (Optional) Access the
    Maintain Default Check Print Layout
     task.
    Designate a default XSLT print layout for all checks and advices.
    Security:
    Set Up: Settlement
     domain in Banking and Settlement functional area.
  3. (Optional) Assign check print layouts (XSLT or Report Design) to specific bank accounts.
    These layouts override the default print layout for the tenant. Example: Associate a payroll-specific layout with a bank account used to make payroll payments.
  4. Access the
    Edit Check Sorting Setup
     task.
    Add rows to specify how Workday sorts checks and advices in the output.
    Select the
    Split Batch
     check box for a row to split the output into separate files by that value.
    Example: Split files by company, and sort checks within each file by employee ID, location, and ZIP code.
  5. (Optional) Configure Workday to automatically create positive pay files when you print checks or outsourced checks.
When you print checks or advices, Workday replaces the business form layout XSL stylesheet with your configuration. Workday selects layouts in this order of preference:
  1. The layout associated with the payment type.
  2. The layout defined for the bank account.
  3. The layout defined for your tenant.
Print checks and advices.