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Administrator Guide
Last Updated: 2023-06-23
Create Prenote Runs

Create Prenote Runs

  • Define valid bank accounts for electronic payments.
  • Configure the
    Prenote Run Event
     business process and security policy in the Banking and Settlement or Core Payroll functional areas.
Prenote runs preauthorize bank accounts by verifying account and routing information for workers, suppliers, customers, and students. Workday handles a prenote transmission as a batch process and:
  • Creates the prenote payments.
  • Creates the prenote payment accounting when the amount is greater than zero.
  • Sets the prenote status to
    In Progress
    .
  1. Access the
    Create Prenote Run
     task.
  2. As you complete the task, consider:
    Option Description
    Company
    To define a prenote run for suppliers or customers, select a company instead of a company hierarchy. When you select a company hierarchy, you must have previously tied the bank to that hierarchy.
    To define a prenote run for workers, ensure that the workers are associated with a company. When you select a company hierarchy and then select a worker, Workday associates a company with that worker. The associated company pays the prenote amount.
    To define a prenote run for students, ensure that they’re associated with the company of the institution. The associated company pays the prenote amount.
    The currency for the selected company and bank account must be the same.
    Prenote Amount
    Enter an amount that's zero or more for each prenote payment.
    For student direct debit payments, the prenote payments must be a zero amount.
    Optional Balancing Worktags
    When you enable optional worktag balancing on the
    Maintain Worktag Balancing Configuration
     task, Workday fully balances journal lines by optional balancing worktags. Journal lines automatically:
    • Inherit optional balancing worktags based on the worktag types selected.
    • Generate due to and due from entries to balance transactions.
    You can require optional balancing worktags for prenote runs using the
    Maintain Worktag Usage
     report.