Reference: Project Budget Setup by Role
Project budget configuration requires multiple roles, but you only to need to perform
some of the steps once.
Step | Role | Frequency and Details |
|---|---|---|
Configure security. | Security Administrator | Once; add project administrators to the proper security groups. |
Create an entry type. | Budget Administrator | Once; add an entry type for the project plan type. |
Set up the plan structure. | Project Administrator Project Manager | Once, with possible occasional updates (you can create alternate plan structures to
use with the same project hierarchy or tenant). Create the foundation for
the project budget. |
Set up the project budget configurations. | Project Administrator | Once per project hierarchy or tenant, with possible occasional updates. Configure:
|
Create resource forecast. | Project Manager | Once per project; add the workers and estimated hours from the resource plan to the
project budget. |
Create resource forecast snapshot. | Project Manager | Periodically; edit the resource forecast as project resources change and take a
snapshot to apply the updated forecast to the project budget. |
Create standard cost rate sheets. | Project Administrator | Once per currency. Define standard cost rates for:
|
Create contract rate sheet. | Contract Administrator | Once per contract, with updates as needed; define the billing rate that Workday uses
to calculate the revenue budget. |
Create project budget. | Project Manager | As needed; create plans as outlined by the plan structure and project hierarchy or
tenant configuration. Assign plans as baselines or forecasts to compare
variance across projects in the hierarchy or tenant. |
Update project budget. | Project Manager | As needed; create an updated budget when you make changes on your:
|