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Administrator Guide
Last Updated: 2024-06-28
Reference: Tenant Configuration Guidelines for Assets

Reference: Tenant Configuration Guidelines for Assets

This table includes tenant configuration guidelines that Workday recommends for business assets.
Issue
Cause
Configuration Guidelines
For assets that you don’t want to track at first review, Workday doesn’t:
  • Review trackable lines for all subsequent invoices or receipts created from the same line.
  • Create assets.
You’ve not enabled
Always Go to Review Trackable Lines for Trackable Spend Category
 on the
Edit Tenant Setup- Financials
 task.
  1. Access the
    Edit Tenant Setup – Financials
     task.
    Security:
    Set Up: Tenant Setup- Financials
     in the System functional area.
  2. Under
    Business Assets Options
    , enable
    Always Go to Review Trackable Lines for Trackable Spend Category
    .
When you enable the
Always Go to Review Trackable Lines for Trackable Spend Category
 option, Workday always prompt you to review and edit trackable lines on a receipt or supplier invoice before registering assets.
For assets that you don’t want to track at first review, Workday always prompts to review trackable lines for partial invoices or receipts created from the same line.
You’ve enabled
Always Go to Review Trackable Lines for Trackable Spend Category
 on the
Edit Tenant Setup- Financials
 task.
  1. Access the
    Edit Tenant Setup - Financials
     task.
    Security:
    Set Up: Tenant Setup- Financials
     in the System functional area.
  2. Under
    Business Assets Options
    , disable
    Always Go to Review Trackable Lines for Trackable Spend Category
    .
When you don’t select the option, and also determine that you don’t want to track an asset during the first review of a trackable line, Workday saves you time by not reviewing trackable lines for all subsequent invoices or receipts created from the same line.To assign a default accounting treatment to assets, Workday uses:
  • The asset book rules for the first review.
  • The accounting treatment from the first review for subsequent reviews.
You are unable to create multiple assets from a single purchase order service line.
You’ve not enabled
Create Multiple Assets from Purchase Order Service Line
 on the
Edit Tenant Setup- Financials
 task.
  1. Access the
    Edit Tenant Setup – Financials
     task.
    Security:
    Set Up: Tenant Setup- Financials
     in the System functional area.
  2. Under
    Business Assets Options
    , enable
    Create Multiple Assets from Purchase Order Service Line
    .
When you select this option, Workday will initiate an asset registration event for every partial receipt or supplier invoice you create from a single purchase order service line with a trackable spend category.
Workday creates assets for receipts or supplier invoices on the same service line, but not for both.
You are unable to create a single asset from a single purchase order service line.
You’ve enabled
Create Multiple Assets from Purchase Order Service Line
 on the
Edit Tenant Setup- Financials
 task.
  1. Access the
    Edit Tenant Setup – Financials
     task.
    Security:
    Set Up: Tenant Setup- Financials
     in the System functional area.
  2. Under
    Business Assets Options
    , disable
    Create Multiple Assets from Purchase Order Service Line
    .
When you disable this option, Workday creates only 1 asset for the first receipt or supplier invoice you create from a purchase order service line with a trackable spend category.
You can’t manually enter asset information during asset registration.
You’ve configured a business process that automatically assigns asset information during asset registration.
No action needed as asset has been registered.
Assets that are created from supplier invoices or receipts are still being displayed when you cancel the supplier invoices or receipts.
Workday doesn't remove the asset when you cancel the supplier invoice or receipt.
You must remove the assets manually.
Unable to approve the Asset Intercompany Transfer In Event business process for transferring an intercompany asset.
You may have not have entered the depreciation start date for the secondary (Tax) book.
  • Cancel the
    Asset Intercompany Transfer In Event
     business process.
  • Access the asset that you were transferring.
  • Click the
    Books
     tab.
  • From the related actions of the secondary (Tax) Book, select
    Asset Book Configuration > Change
    .
  • In the
    Date Placed in Service
     field, enter the date you placed the asset in service.
Workday sets the depreciation start date on the book.
You are unable to reconcile the
Asset to Ledger Reconciliation – Cost
 report because Assets is missing the Spend Category.
You may have added the Asset book rules after registering the asset.
  1. Remove the asset.
  2. Add the asset book rules.
  3. Register the asset again.
See
After transferring an asset the
Asset Transfer Comment
 field on the
Assets Custodial Activities
 report is blank.
You may not have defined the asset book.
  1. Remove the asset.
  2. Add the asset book.
  3. Register the asset again.
See