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Administrator Guide
Last Updated: 2025-03-14
Create Rule Sets for Matching Transactions

Create Rule Sets for Matching Transactions

  • Use the
    Set Up Journal Line Matching
     task to select a matching type.
  • Security: These domains in the Financial Accounting functional area:
    • Set Up: Matching Rule Set
    • Access: Matching Rule Set (Segmented
You can create a rule set consisting of different matching rules to match transactions on journal lines automatically. In addition to a 1-to-1 matching method, matching rules enable you to compare:
  • One journal line to many journal lines.
  • Many journal lines to 1 journal line.
  • Many to many journal lines.
  1. Access the
    Create Matching Rule Set
     task.
    You can’t change the matching type for a rule set once it’s created.
  2. As you complete the task, consider:
    Option Description
    Matching Type
    Select
    Journal Line
     to match transactions on journal lines.
    Order
    Enter a number 1 through 50 for the order of the rule. Workday evaluates and processes the rules in the order you specify.
    Place the most specific rules before rules that require less precision in the match. That way, when Workday identifies more granular matches first, it removes the matched journal lines from future consideration.
    Matching Method
    Select a matching method.
    Filter Criteria
    You can specify filter criteria to reduce the number of transaction lines to match from Source 1 to Source 2.
    When setting up both sets of filter criteria, consider these guidelines:
    • Workday applies the filters as OR conditions when you select the same type of worktag types. Example: When you select 2 cost centers.
    • Workday applies the filters as AND condition when you select different worktag types. Example: When you select 1 worktag type as cost center and the 2nd as custom worktag.
    Match On
    For more precise matching, you can select multiple criteria for each ledger account.
    Matching Options
    Select
    Include Blank Values for Line Memo, Worktags, External Reference ID
    , if you want to include them in the matching criteria.
    Workday automatically excludes the options from the
    Match On
     criteria.
When you run automatic transaction matching, Workday uses the rules in the matching rule set to match transaction lines.
To view the defined matching rule sets and the number of rules within each set, you can access the
Maintain Matching Rule Sets
 task. You can then drill down to view these details for each rule in the set:
  • Matching method.
  • Rule order.
  • Whether the rule is currently active.