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Administrator Guide
Last Updated: 2026-09-04
Schedule Matching Run

Schedule Matching Run

  • Create a matching rule set.
  • Use the
    Set Up Journal Line Matching
     task to select a matching type.
  • Security:
    Process: Account Certification – Create Auto Match
     domain in the Financial Accounting functional area.
You can schedule a matching run to apply the matching rule sets to match transactions.
Workday limits each match to contain a maximum of 99,999 journal lines.
  1. Access the
    Schedule Matching Run
     task.
  2. Select a
    Run Frequency
    .
  3. For
    Matching Run Type
    , select
    Journal Line
    .
  4. Enter a
    Request Name
     to provide more visibility for the matching run.
    Workday appends a date and time stamp on each request name when you process the matching run.
  5. As you complete the
    Run Criteria
    , consider:
    Option Description
    Company
    You can select multiple companies or company hierarchies.
    Ledger Account
    You can select multiple ledger accounts, ledger account summaries, or alternate accounts.
    Alternate ledger account option only displays values for companies with alternate accounts defined.
    Include All Open Items
    Includes all nonmatched journal lines in the selected
    Fiscal Year
     up to the
    Job Run Date
    .
    Fiscal Year
    You can select a maximum of 2 fiscal years.
    Fiscal Period
    You can select more than 1 fiscal period.
    This option isn’t available when you select
    Include All Open Items
    .
    Use Job Run Date for As Of Effective Date
    As Of Effective Date
    Select an effective date to specify which version of any selected company hierarchies or ledger account summaries you want to run the job for. Workday uses the version of the hierarchy or ledger account summary that was in effect on the selected date.
    Workday doesn't use the effective date to determine which journal lines to retrieve.
    Matching Rule Set
    Select a matching rule set for which you want to match transactions.
    You can only select rule sets using the matching type selected in the
    Set Up Transaction Matching
     task.
Workday uses the matching rules in the selected rule set to match transactions on journal lines.
Workday assigns a unique
Match ID
 to matched journal lines. The match ID serves as the link between them, grouping the journal lines together as a reconciled set. Workday also assigns a
Match Type
 to the journal lines. For automated rule-based matching, this will typically be
Rule Based - Ledger Amount
 or
Rule Based - Transaction Amount
. The specific type depends on your configuration on the
Set Up Journal Line Matching
 task.
When Workday matches journal lines using a tolerance-based rule, it creates an instance of a Transaction Matching Write-Off operational transaction and journal to balance the open item match. Workday creates one operational transaction and journal per match, regardless of the number of journal lines being matched.
Workday populates one of these match types on the resulting match ID:
  • Rule Based Tolerance Matching - Ledger Amount
     when you’ve set up journal line matching based on ledger amount.
  • Rule Based Tolerance Matching - Transaction Amount
     when you’ve set up journal line matching based on transaction amount.
  • Tolerance Match - Automatic
     on write-off journal lines when your tenant is configured to always reverse operational journals and you unmatch an existing match.
Workday also matches ambiguous transactions when more than one journal line is a viable match. Example: When you have one debit line with the amount 100 and two credit lines with the amount 100.
Workday matches ambiguous transactions as follows:
  1. Workday first creates exact matches from the debit and credit journal lines that meet the matching rule criteria.
  2. When there are multiple viable matches, Workday selects the journal line that has the closest accounting date. If potential matches share the same accounting date, Workday selects the journal line with the closest time of creation.
  3. Workday then evaluates any tolerance-based matching rules you configured and selects the first available match within the tolerance amount. For tolerance-based rules using the accounting date, Workday calculates the tolerance window from the accounting date of the debit-side journal line.
  4. When there are multiple viable matches within the tolerance amount, Workday applies the same prioritization of accounting date, then time of creation.
To minimize write-off amounts on tolerance-based matches, Workday evaluates and matches journal lines with the smallest amounts first, then proceeds to larger amounts.
On the
Match Statistics
 grid, you can click
Matches
 to view details of all the matches in the matching run.