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Administrator Guide
Last Updated: 2026-09-04
Steps: Prepare Account Reconciliations

Steps: Prepare Account Reconciliations

  • Configure the
    Reconciliation Period Event
     business process and security policy.
  • Security:
    Process: Account Reconciliation
     domain in the Financial Accounting functional area.
As an account reconciliation preparer, you view reconciliations on the
Account Reconciliation Hub
 and prepare them for certification on the
View Reconciliation Workspace
 report by adding supporting balances and reconciling items.
  1. Access the
    Account Reconciliation Hub
    .
    1. On the
      Reconciliation Overview
       report, click
      Filter
      .
    2. Select a fiscal period to filter by. You can also add filters for companies or books.
    3. On the
      All Reconciliations
       tab, click
      View
       for a reconciliation you want to prepare.
  2. On the
    View Reconciliation Workspace
     report:
    1. Click
      Start
       or, when another preparer has already started preparing the reconciliation, click
      Assign to Me
      .
    2. (Optional) When the reconciliation has no supporting balances, select supporting balances to copy from the prior period.
      When you copy supporting balances, Workday replaces the name in the
      Added By
       field on each copied balance with your username. When
      Revalued Ledger Accounts
       is selected on the account reconciliation definition, Workday updates the currency rates to the rate in effect on the new period end date.
      You can't copy supporting balances when the prior period reconciliation has more than 500 supporting balances. To migrate supporting balances in this scenario, we recommend you use the
      Get Supporting Balances
       and
      Put Supporting Balance
       web service operations.
    3. Review the
      Reconciliation Summary
       section.
  3. Add or update supporting balances.
  4. Add or update reconciling Items.
  5. (Optional) On the
    View Reconciliation Workspace
     report, review the
    Reconciliation Summary
     section and drill down on balances.
    This section displays the balances of your ledger accounts, supporting balances, reconciling items, and any unreconciled difference.
  6. (Optional) From the grids on the
    Reconciling Items
     and
    Supporting Balances
     tabs, you can:
    1. Resolve or reopen reconciling items.
    2. Add comments to supporting balances or reconciling items.
  7. To send the reconciliation for approval and certification, click
    Submit
    .
When you click
Submit
, Workday starts the
Reconciliation Period Event
 business process and sends the reconciliation to the assigned approvers for review.
Depending on how you configured the
Reconciliation Period Event
 business process, approvers can access the reconciliation from the
View Reconciliation Workspace
 report or from
My Tasks
.
Approvers can review and approve the reconciliation to certify it, or add comments and send it back to the preparer for changes.
After an approver certifies a reconciliation, users with rescind permission on the
Reconciliation Period Event
 business process can decertify it by clicking
Decertify
 on the
View Reconciliation Workspace
 report.