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Administrator Guide
Last Updated: 2026-06-12
Steps: Set Up Account Reconciliation

Steps: Set Up Account Reconciliation

Review the setup considerations for account reconciliation. See Setup Considerations: Account Reconciliation.
You can set up account reconciliation to identify and resolve discrepancies in financial records during month end close.
To set up this functionality, you:
  • Configure roles and security for account reconciliation.
  • Set up the business process to enable approvals.
  • Set up account reconciliation definitions.
  • Prepare, submit, and certify reconciliations.
  1. Set up roles for account reconciliation preparers and approvers.
  2. Configure the
    Reconciliation Period Event
     business process and security policy.
    On the business process security policy, enable your:
    • Account reconciliation preparer role for the
      Initiating Action
      .
    • Account reconciliation preparer and approver roles for the
      View All
       action.
    • Account reconciliation approver role for the
      Approve
       action.
    You can also enable roles for the
    Rescind
     action. Users in roles that are enabled for the
    Rescind
     action can decertify approved reconciliations.
    On the business process definition:
    • Add an
      Approval
       step and select your account reconciliation approver role from the
      Group
       prompt.
    • (Optional) To hide the approval task from
      My Tasks
       and display it on the
      View Reconciliation Workspace
       report only, access the related actions menu of the
      Approval
       step, select
      Business Process
      Maintain My Task Display
      , then select
      Exclude from My Tasks
      .
    • (Optional) To disable email notifications when they're set up in your tenant, access the
      Notifications
       tab, click
      Maintain System Notifications
      , and select the
      Disabled
       check box for the
      Approval
       step.
    • (Optional) Add additional
      Approval
       steps to require multiple approvals. To require different approvers for subsequent approvals, access the related actions menu of an
      Approval
       step, select
      Business Process
      Maintain Advanced Routing
      , then select
      Exclude Prior Approvers
      .
  5. Access the
    Schedule Automatic Certification for Account Reconciliation
     task.
    Set up a schedule for Workday to automatically certify reconciliations that have no activity in the period being reconciled, or run the task on demand as required.
    Security:
    Process: Automatic Certification for Account Reconciliation
     domain in the Financial Accounting functional area.
  7. (Optional) Access the
    Maintain Custom Validations
     report to set up custom validations on fields on supporting balances and reconciling items.
    Select the
    Account Reconciliation Supporting Balance
     or
    Account Reconciliation Reconciling Item
     transaction types.
  9. Prepare and submit reconciliations for approval.