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Administrator Guide
Last Updated: 2025-09-19
Steps: Set Up Multiple Funding Sources

Steps: Set Up Multiple Funding Sources

Security:
  • Set Up: Fund
    domain in the Common Financial Management functional area.
  • Set Up: Fund Accounting
     domain in the Common Financial Management functional area.
  • Set Up: Grants
     domain in the Grants Management functional area.
You can set up multiple funding sources to enforce funding source restrictions and to allocate funds to different projects in accordance with the funding agreement.
Funding sources can include grants, awards, subsidies, donations, credit, or venture capital. You can fund a project by multiple funding sources and can fund multiple projects by a funding source.
  1. Access the
    Maintain Ledger Account Types
     task.
    If not already enabled, check
    Expense Source
     for Account Type Name
    Expense
     to classify expense items.
  2. Access the
    Edit Tenant Setup - Financials
     task.
    On the
    Funding Source Options
     section, select a top-level project hierarchy so you can select a project or project hierarchy when you create funding source rules. Additionally, enable funding sources on commitment and obligations ledgers to reclassify procurement commitments and obligations to funding sources.
  3. Configure the
    Funding Source Reclassification Event
     business process with an approval step for reclassification events.
  4. Configure worktags for the funding source.
  5. Create spending restrictions to specify which expenses you want to fund.
  6. Create a default funding source that a funding source rule can use if no other funding source is available.
  7. Create funding sources to specify how much money is available for a specific purpose.
  8. Create funding source rules to prioritize how to disburse funds.
  9. (Optional) Access the
    Create Funding Source Condition Rules
     task.
    Create a set of funding source condition rules that you can add to funding source rules. Determines when Workday can distribute funds to an eligible transaction from a funding source.
    Security:
    Set Up: Funding Sources
     domain in the Financial Accounting functional area.