Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2023-06-23
Define Worktag Balancing Rules for Fringe Benefit Actuals Transactions

Define Worktag Balancing Rules for Fringe Benefit Actuals Transactions

Set up any necessary custom worktags.
If using Workday Financials, define a financial balancing rule.
Create a payroll balancing rule to associate a balancing worktag with actual fringe benefit charges.
Changes to balancing rules affect new transactions only, not previously completed ones.
  1. Access the
    Create Payroll Balancing Rule
     or
    Edit Payroll Balancing Rule
     task.
  2. When using the
    Create Payroll Balancing Rule
     task, select
    Fringe Benefit Actuals
     for your
    Transaction
    .
  3. When using the
    Edit Payroll Balancing Rule
     task, select a
    Payroll Balancing Rule to Edit
     from
    Fringe Benefit Actuals Rules.
    The
    Transaction
     name defaults in.
  4. To balance journals for your worktag balancing transaction rule, select a
    Worktag Type
    .
  5. Select
    Fringe Benefit Actuals
     for your
    Transaction
    .
  6. Select a
    Default Option
     to indicate whether the worktag balancing value:
    • Is
      inherited
       from the operational side of the transaction.
    • Or the value is based on a
      specified
       balancing worktag rule.
    If you select
    Inherit
    , don’t select a
    Default Value
     or a
    Payroll Balancing Source
    .
  7. (Optional) If you select
    Specify
     as your
    Default Option
    , indicate a
    Default Value
     for fringe benefit actuals transactions using this balancing rule.
  8. (Optional) If you select
    Specify
     as your
    Default Option
    , identify a
    Payroll Balancing Source
     for the worktag balancing rule.
    • To create a worktag balancing rule based on a pay group, select
      Assign by Pay Group
      .
    • To create a worktag balancing rule based on an employee organization assignment, select
      Default by Organization
      .
  9. (Optional) If you use the
    Edit Payroll Balancing Rule
     task for fringe benefit actuals, note any worktag balancing rule sets that use the rule.
  10. (Optional) Once you’ve established a balancing rule for
    Fringe Benefit Actuals
    , you can create a
    Balancing Worktag Offset
     to exclude specific pay groups from the rule.
    To create a
    Balancing Worktag Offset
    , you must select
    Specify
     as your
    Default Option
     and select
    Pay Group
     as your
    Payroll Balancing Source
    .
    You can’t create a
    Balancing Worktag Offset
     if you select
    Inherit
     as your
    Default Option
     or select
    Default by Organization
     as your
    Payroll Balancing Source
    .
    If you later change the rule, you can’t make retroactive transactions for a previously completed payroll. Don’t change a rule for calculated payroll that you have yet to settle. Settle all payrolls before making any change to the rule.
    To limit the application of the balancing rule:
    • From the
      Pay Group
       prompt, select one or more pay groups.
    • For one or more of the selected pay groups, select an
      Offset Balancing Worktag
      , which should be the same type as the
      Worktag Type
      .
Review the
View Payroll Balancing Rule
 report.
Create a balancing rule set for your balancing worktag.