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Administrator Guide
Last Updated: 2023-06-23
Define Worktag Balancing Rules for Payroll Accrual

Define Worktag Balancing Rules for Payroll Accrual

Set up any necessary custom worktags.
If using Workday Financials, define a financial balancing rule.
Create a payroll balancing rule to associate a balancing worktag with the deductions portion and net accumulation of gross-to-net payroll. You can use the payroll balancing rule for forward accruals.
You can override defaults of the balancing rule and specify at the paygroup level how you want transactions to carry worktag information.
Changes to balancing rules affect new transactions only, not previously completed ones.
  1. Access the
    Create Payroll Balancing Rule
     or
    Edit Payroll Balancing Rule
     task.
  2. When using the
    Create Payroll Balancing Rule
     task, select
    Payroll Accrual
     for your
    Transaction
    .
    Specify
     is automatically selected as the
    Default Option
    .
  3. When using the
    Edit Payroll Balancing Rule
     task, select a
    Payroll Balancing Rule to Edit
     from
    Payroll Accrual Rules
    .
    The
    Transaction
     name defaults in.
  4. Select a
    Worktag Type
     to balance journals for your worktag balancing transaction rule for payroll.
  5. Specify a
    Default Value
     for payroll accrual transactions using this balancing rule.
    The
    Default Value
     must be the same type as the
    Worktag Type
    .
  6. Identify a
    Payroll Balancing Source
     for the worktag balancing rule.
    • Select
      Assign by Pay Group
       to create a worktag balancing rule based on a pay group.
    • Select
      Default by Organization
       to create a worktag balancing rule based on an employee organization assignment.
  7. (Optional) If you use the
    Edit Payroll Balancing Rule
     task for payroll accruals, note any worktag balancing rule sets that use the rule.
  8. (Optional) Once you've established a balancing rule for
    Payroll Accrual
    , you can create a
    Balancing Worktag Offset
    to exclude specific pay groups from the rule.
    To create a
    Balancing Worktag Offset
    , select
    Assign by Pay Group
     as the
    Payroll Balancing Source
    .
    You can't specify rules by
    Pay Group
     if you set
    Default by Organization
     as the
    Payroll Balancing Source
    .
    If you later change the rule, you can't make retroactive transactions for a previously completed payroll. Don't change a rule if a payroll is calculated but not settled. Settle all payrolls before making any change to the rule.
    To limit the application of the balancing rule:
    • From the
      Pay Group
       prompt, select one or more pay groups.
    • For selected pay groups, select an
      Offset Balancing Worktag
      , which must be the same type as the
      Worktag Type
      .
Review the
View Payroll Balancing Rule
 report to confirm its details.
To associate a balancing worktag with actual fringe benefit charges, create a payroll balancing rule.