Itemize Nonhotel Expenses

Create the expense items that you plan to use in your itemization mapping.

Security: Set Up: Expense Item
domain in the Expenses functional area.

Use this topic to itemize expense items for nonhotel expenses. To itemize expense items for hotel expenses, see Itemize Hotel Expenses.

You can make specific configurations on expense items so that Workday automatically itemizes nonhotel charges on expense report lines. Examples: Airfare, car rental, and meals.

Access the

Create Expense Item

Edit Expense Item

task.

Map your expense item using the

Itemization Mapping

tab.

Don't select these check boxes as they apply only to hotel expenses:

Hotel Expense

Automatically Populate Itemization for Level 3 Credit Card Transaction Data

Option	Description
Expense Item	Select the expense items that you want to map for itemization.
Itemize Expense by	We don't recommend selecting the Recurring Daily Charge option for nonhotel expenses. This option provides daily averages that are relevant mostly for hotel expenses, such as room rate and room tax. Select Charge Breakdown to capture nonrecurring charges on itemization lines. Example: You can itemize a meal charge to capture specific costs for food, beverages, and tips.

If your organization supports level 3 credit card transaction data, Workday displays a green check mark icon on the expense line with the transaction that contains level 3 data. Additionally, if you enable automatic hotel itemization then Workday automatically populates itemization lines with level 3 data from hotel stays.

When payees select your nonhotel expense items on expense reports, Workday displays an

Itemization

section that includes a subsection with charge breakdowns for nonrecurring charges.

Itemize Hotel Expenses