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Administrator Guide
Last Updated: 2023-06-23
Set Up Travel Cities

Set Up Travel Cities

  • Configure the
    Travel City
     expense item attribute on relevant expense items.
  • Security:
    Set Up: Expense Item
     domain in the Expenses functional area.
Set up travel cities for reporting purposes and to help manage the travel spend for your organization. Use travel cities in:
  • Expense reimbursement rate tables.
  • Custom validations.
  • Expense item attributes.
  • Reports.
  1. Access the
    Maintain Travel Cities
     task and add a new city name in the
    Name
     field.
  2. (Optional) Select the
    Country
     for this city.
  3. (Optional) Select the
    Travel Region
    such as state or province for this country.
  4. (Optional) Enter 1 or more alternate names your workers use for this city to help them find it in Workday.
    Alternate city names match downloaded credit card transaction file and travel booking record data in Workday.
  • When workers select credit card transactions or travel booking records in expense report lines, Workday populates travel cities from the integration file.
  • Workers can use country attribute groups you define to find
    Destination Location
     and
    Origination Location
     attributes.