Reference: Customer Payments Advanced Automatic Application Rules Criteria

When you configure a rule, consider the options on the

Create Customer Payment Application Rule

task and associated Workday behavior.

Rule Criteria and Options

Fields	Considerations
Payment Application Reason	Select a reason that you've configured to identify the rule Workday uses for payment application. You can use the Customer Payment Auto Application By Reasons report to view your payment applications by the payment application reason.
Writeoff Reason	This option is available and required when your Application Type is Write-Off .
Overpayment Reason	This option is available and required when your Application Type is Overpayment .
Application Type	Select a type of payment transaction to process with this rule. There are 4 options: Invoice Credits : Applies payments to invoice adjustments. On-account Payment : Applies payments to invoices with a payment application status of On Account . Overpayment : Automatically records customer overpayments in the auto-apply process. Unapplied Payment : Applies payments to invoices with a payment application status of Unapplied . Write-Off : Creates bad debt write off. Workday determines the transactions to process by using a combination of Application Type and Condition Rule .
Allow Application for Different Customers	Select this check box to apply a payment where the Remit-To customer doesn’t match the invoice's Bill-To customer.
Allow Application for Different Company Invoices	Select this check box to process on-behalf-of payments that have different companies on the customer payment header and the customer invoice header. You can use this check box only when you've enabled one of these options: Limit to Referenced Invoices . Remittance Advice Type . A Condition Rule that contains a report field used on the customer payment remittance.
Leave Application as Draft	Select this check box to leave payments in Draft status. It enables you to review your payment application before submitting them.
Limit to Referenced Invoices	Select this check box to match only the referenced invoices on the remittance advice line. When you don't select the check box, auto application process tries to match the payment against all open invoices. This option is available when the application type is either On-Account Payment or Unapplied Payment .
Put Remaining Balance On Account	Select this check box to place those payments on account that have a remaining balance after you've applied a certain amount to an invoice.
Put Unapplied Payments Fully On Account	Select this check box to place the entire recorded payment on account.
Condition Rule	Select a rule that you've created to retrieve specific invoices for payment processing. Example: You can configure a condition rule to write off bad debt for all invoices that are less than a dollar and over 30 days past due. Workday determines the transactions to process by using a combination of Condition Rule and Application Type .
Apply Worktag Mapping Rules	Select the check box when you: Enabled primary worktag balancing, or primary or additional worktags in your tenant. Configured receivables overpayment mapping rules on the Maintain Receivables Worktag Mapping Rules task.
Remittance Detail Match Conditions section	Use this option to match a payment by either invoice number, PO number, or reference number instead of associating a condition rule. Workday applies the rule that you've created and performs a match only if there's a remittance advice with the payment. When there’s no remittance advice, Workday ignores this rule. When 2 payments for the same customer and the same remittance advice exist, Workday processes the older payment first. This option is available only when the Application Type is either On-Account Payment or Unapplied Payment .

As you configure a rule, consider Workday behavior for each available option based on the payment

Application Type

you select under the

Application Rule Details

section.

Application Type/Other Fields	Invoice Credit	On-Account Payment	Overpayment	Unapplied Amount	Write-Off
Allow Application for Different Customers	No	Yes	No	Yes	No
Leave Application as Draft	Yes	Yes	Yes	Yes	No
Limit to Referenced Invoices	No	Yes	No	Yes	No
Put Remaining Balance On Account	No	Yes	No	Yes	No
Put Unapplied Payments Fully On Account	No	No	No	Yes	No
Only Applies to Payments with Remittance Advice	No	Yes	No	Yes	No
Remittance Advice Type	No	Yes	No	Yes	No

The Next Level: An Introduction to Auto-Application Rules for Customer Payments