Create Customer Invoices

The company is the invoice owner. You can use it as a parameter to assign default withholding tax.

Your customer selection populates other invoice information based on the customer definition, such as tax code, payment terms, and payment type. For awards, you can select a sponsor in this field instead of a customer.

Workday uses this date to post the invoice to the first open ledger period. If Workday doesn't find an open ledger period, it sets the invoice status to

Error

.

The Accounting Date that you enter must be in a current or previous open accounting period. Example: You provide a service, but you don't create the invoice until the next accounting period. Then you can select the service date as the accounting date.

Select a country-specific statutory invoice if you use invoice types to categorize your invoices in compliance with government requirements.

If you’ve configured the

Edit Customer Invoice Layout Rule

task to vary the layout by invoice type, your selection can determine the invoice layout. Example: You might want project invoices to have a different layout than goods invoices.

This field displays when you enter a customer. Workday automatically populates the primary business address from the tab

Addresses and Contacts

Contact Information

of the customer profile. If you don't define a primary business address, this field remains blank.

This field populates from the

Addresses and Contacts

Customer Contacts

tab on the customer profile. If you don't define a default bill-to contact here, this field remains blank.

These fields display only if the invoice customer has

Ship-to Business Connections

set on the

Connection Map

in the customer profile. Workday applies the

Ship-To Address

along with the tax rule for the destination country for tax default application. If no address has a shipping usage, the prompt returns the primary business address.

The prompt displays all credited invoices that don’t yet have a rebill for this company and customer combination. You can only select 1 invoice at a time.

Displays if you select a

Related Invoice

. This field contains the corresponding credit adjustment to that related invoice.

(Optional) Select a billable project related to the company or customer. Workday automatically populates the

Worktags

field in the header with the worktags related to the project. Workday also automatically populates the

Billable Project

field on the invoice line.

Select a reference type based on the country requirement of where you conduct business.

When you select an international reference type, you must enter a supporting

Reference Number

.

Workday automatically calculates this date based on the invoice date and payment terms. You can manually override this date by entering a new one in the

Due Date Override

field.

If you've defined a specific currency on the customer profile, Workday automatically populates the field with the assigned currency.

Lists the amount already applied to this invoice. This amount is the prepaid amount offset against the installment invoices created within the billing schedule. Workday automatically offsets the prepaid amount and creates a negative amount on the invoice line.

Displays when you configure a third-party tax service integration with the nonreporting option for the invoice company. See Concept: Third-Party Tax Service Integrations.

The total tax amount for the customer invoice, either calculated by Workday or imported from a third-party tax service integration.

Calculates when the

Withholding Tax Code

has a

Realization Point

of

Invoice

.

Displays when you don't configure a third-party tax integration for the invoice company.

Displays when you don't configure a third-party tax integration for the invoice company.

If you enable intercompany transactions, you have more than 1 choice.

Populates from the sales item. If the currencies for the sales item and invoice differ, Workday automatically converts this value to the currency of the invoice.

The invoice lines that describe released retention amounts on a customer invoice. See Steps: Create Retention for Customer Invoices.

The quantity multiplied by the unit price. For sales items with bulk pricing, Workday uses this calculation: (Unit Price x Quantity)/ UOM Priced at Quantities of = Extended Amount.

If you generate the invoice from a contract or a project, Workday provides various options for the contract line type. It drives the billing and revenue cycle.

For invoices associated with a contract, Workday automatically selects the check box if there’s deferred revenue on the associated

Contract Line

.

This field displays if you select the

Deferred Revenue

check box on the invoice line. Select an option to associate the line with an existing

Revenue Recognition Schedule Template

for generating installments.

For each invoice line, you can change the shipping customer and the associated address to any connection you define in the

Connection Map

for a given customer.

Indicates whether the invoice line is taxable or not. When you configure tax applicability as part of a tax rule for a sales item, Workday automatically populates this field. When there’s no applicability associated with the item, Workday applies the tax rule for the destination country. If you haven't configured the tax rules for sales item and country, Workday automatically populates the tax applicability from the sales item or revenue category.

Workday populates the tax code value from the invoice header. You can override this value manually, or by selecting:

A
Sales Item
that has a tax code.
A
Ship-To Customer
and
Ship-To Address
on the invoice line. These fields display only if the bill-to customer has a
Ship-to Business Connections
configured on the
Connection Map
for the customer.

Displays the tax amount calculated by a third-party tax integration service, when you configure the nonreporting option.

You can select from tax codes with realization points of

Invoice

or

Customer Invoice Self Withholding

. Workday automatically populates this field when you configure withholding tax codes on these rules:

Withholding Tax Rule for Country
Withholding Tax Rule for Item

Select the type of tax point date for the invoice line. Workday requires the tax point date type when you specify a

Transaction Tax Code

on an invoice line.

To display this field, select
Enable Tax Point Date Configuration for Transaction Taxes
check box on the
Edit Tenant Setup - Financials
task.
Workday automatically populates tax point date type with
Invoice/Adjustment Date
and uses regular transaction tax.
When you select the
VAT on Payment
check box on the
Edit Company Tax Details
task, Workday automatically:
Sets the tax point date type to
Payment Date
Uses transaction tax on payments.

Enter a tax point date to determine the tax period of the transaction.

Add worktags to the invoice line to:

Make it easier to find.
Make its business purpose clear.
Enable multidimensional reporting.

Must match the billable project in the header if you selected one. Otherwise, you can associate different billable projects with different invoice lines.

Override the rate type used to look up the exchange rate.

Override the date used to look up the exchange rate.

To override the exchange rate or provide a rate when a default rate isn’t available, enter a currency rate.

This section displays the default currency rate for your tenant based on the invoice date.

Displays the total size of all attachments that you print with the invoice.

Displays the related expense report or expense report line for the source of the attachment.