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Administrator Guide
Last Updated: 2023-09-08
Create Accounting Cash and Accounting Cash Pools

Create Accounting Cash and Accounting Cash Pools

  • Security: These domains in the Cash Management functional area:
    • Reports: Accounting Cash and Accounting Cash Pool Reporting
    • Set Up: Accounting Cash and Accounting Cash Pool
  • Security:
    Public Reporting Items
     domain in the Tenant Non-Configurable functional area.
  • Security:
    View: Cash Balance Check
     domain in the Banking and Settlement functional area.
You can define cash ledger accounts to use for calculating cash balances during cash balance checks. Workday applies the default accounting cash definition to all primary balancing worktags and companies in your tenant. You can also use primary balancing worktag hierarchies to pool your available cash for the cash balance checks.
Workday provides flexibility to override the default setup for specific primary balancing worktags in your definition.
  1. Access the
    Maintain Accounting Cash and Accounting Cash Pools
     task.
  2. As you complete the
    Accounting Cash Definition
     tab, consider:
    Option Description
    Ledger and Ledger Summaries
    Select the ledgers and ledger summaries that Workday uses to calculate the cash balances. Workday evaluates these ledger account balances at the balancing worktag level.
    Example: You make a payment that's associated with the Fund1 balancing worktag. When you enable cash balance checking for settlement, Workday checks the Fund1 balance in the Cash ledger before settling the payment.
    Default Overage Option
    Specify whether Workday can overdraw funds against the balancing worktags.
    Workday applies the default overage option to all primary balancing worktags in your tenant.
    Balancing Worktag
    Override Overage Option
    (Optional) Select to override the default accounting cash definition and overage option for specific primary balancing worktags. You can select a different ledger account, or a combination of a default and override cash ledger.
    Workday either rejects payments associated with the balancing worktags or overdraws funds from a specified account set and ledger balance.
    If you defined a cash balancing rule to use for claims on cash, you can also select primary balancing worktags that you associated to a bank account. Workday generates the interworktag entries at the time of settlement.
  3. (Optional) As you complete the
    Accounting Cash Pool Definition
     tab, consider:
    Option Description
    Top Level Pool Hierarchy
    Select the top-level balancing worktag hierarchy to represent the cash pools. Workday treats all its subordinate hierarchies as individual cash pools.
    Before you can update the worktag hierarchy selection, you must clear any overrides from the
    Override Default Overage Option
     section.
    Default Overage Option
    Specify whether Workday can overdraw funds against the combination of primary balancing worktags in all cash pool hierarchies.
    Select Hierarchy
    Pool Overage Option
    (Optional) Select overage options for the top-level pool hierarchy by subordinate pool hierarchy.
    Workday either rejects payments or overdraws funds at the subordinate pool hierarchy level.
During payment settlement or ad hoc bank transaction processing, Workday applies your accounting cash and accounting cash pool definition to cash balance checks and:
  • Evaluates the cash ledger balances for each primary balancing worktag independently or as part of 1 or more cash pools.
  • Calculates the ledger balances either by company or across all companies in your tenant according to your cash balance check settings.
Review the
View Accounting Cash Definition
 report to confirm your accounting cash definition.
To review cash balance check details for ad hoc bank transactions, build custom reports using these report fields:
  • Cash Balance Checked
    : Indicates whether or not an ad hoc bank transaction is cash balance checked.
  • Cash Balance Check Status
    : Displays the cash balance check status for an ad hoc bank transaction line. Example: Pass, Fail, or Not Checked.