View Assets
- Set up asset tracking or asset accounting. See:
- Register assets.
- Configure these security domains in the Business Asset Tracking functional area:
- Process: Business Assets
- View: Business Asset
You can view assets to gain insight into:
- Accounting.
- Custodian activities.
- Depreciation details.
- Lifecycle events.
- Process history.
- Access theFind Assetsstandard report.When you click theAsset ID, Workday displays theView Business Assetreport for the selected asset.
- As you review the header information and tabs, consider:
Option Description GeneralYou see the preceding asset ID when you transfer assets:- From another company.
- Multiple times.
CustodianYou establish custodianship when you register, issue, transfer, or dispose of the asset.Cost DetailView cost activity for the original asset acquisition cost and all asset lifecycle events that impact asset cost. Also displays net zero cost activity for issues and transfers when you change location or worktags.LifecycleClick theEventlink to drill down to details for corresponding transactions, including both historic and in-progress business process events.Process HistoryLists events for every action taken on the asset since its creation.You can't make changes to assets when other events are in progress. - Workday displays these additional tabs when you enter the related information. As you review these additional tabs for capital assets, consider:
Option Description Historical InformationIncludes information for depreciable capital assets that you transferred from another platform.Depreciation later recorded in Workday is based on the cost less historical accumulated depreciation and depreciates over the remaining useful life of the asset. TheDepreciation Start Dateon this tab is the date that the depreciation in Workday starts.When you view an asset in a nonaccounting asset book, historical accumulated depreciation includes historical bonus depreciation from a previous platform.BooksAfter you assign asset accounting, Workday displays theBookstab. View a summary of the depreciation attributes and depreciation schedules for each book that contains a capital asset.To view assets by book, click the asset book name in theBook Viewcolumn to display theView Asset by Bookreport.Depreciation SummaryView a list of depreciation lines by period. Workday bases the depreciation or amortization schedule on the depreciation profile for the depreciable capital asset.If the spend category for the trackable asset is intangible, this tab displays the amortization schedule.Workday generates depreciation and amortization based on the depreciation profile associated with a depreciable capital asset.Period zero displays the historical depreciation on the asset before you register it in Workday. Example: You register an asset with accumulated depreciation using theRegister AssetEIB.Depreciation DetailDisplays transaction details for each depreciation line in theDepreciation Summarytab, including depreciation adjustments by period. Workday generates depreciation adjustments for lifecycle events when the date falls within a period where Workday has already processed depreciation. Click theRecorded Onlink to see details about the transaction that created the depreciation expense line.