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Administrator Guide
Last Updated: 2025-11-14
Record Asset Depreciation and Amortization Expenses

Record Asset Depreciation and Amortization Expenses

Security:
Process: Business Asset Accounting
 domain in the Business Asset Accounting functional area.
You can schedule Workday to record depreciation and amortization expenses for company assets that are in service or issued. You can schedule the process to run either:
  • Once
  • Recurringly
  1. Access the
    Record Depreciation Amortization Expense
     task.
  2. Select a
    Run Frequency
    .
    The run frequency controls the
    Schedule
     tab, where you can configure how often Workday records depreciation and amortization expenses.
    Workday selects all unprocessed depreciation and amortization lines up to and including the period when the task runs.
  3. Enter a
    Request Name
    .
    Workday displays the request name in reports.
  4. As you complete the
    Record Depreciation Amortization Expense
     tab, consider:
    Option Description
    Company
    You can run the task for company hierarchies where all companies have the same fiscal schedule.
    Depreciation
    Amortization
    When you select both the
    Depreciation
     and
    Amortization
     check boxes, Workday records them on the same schedule.
    Posting Date
    Displays when you select the
    Run Now
     or
    Run Once in the Future
     run frequency.
    Select a date in an open ledger period.
    When calculating year-to-date depreciation, Workday deems depreciation expenses effective as of the last day of the period you post them in. Example: You record depreciation expenses with a posting date of December 10:
    • On December 14, the Depreciation Recorded Year to Date field on the Accounting tab of assets doesn’t include the December 10 depreciation expense.
    • On December 31, the Depreciation Recorded Year to Date field on the Accounting tab of assets includes the December 10 depreciation expense.
    Posting Date Option
    Displays when you select a recurring run frequency.
    Workday determines the accounting date for a given depreciation run based on the
    Posting Date Option
     that you select:
    • When you select
      Current Period
      , Workday posts the depreciation or amortization expense on the last day of the period when the task runs.
    • When you select
      Previous Period
      , Workday posts the depreciation or amortization expense on the last day of the period before the task runs.
    When the task runs during a closed period, Workday posts the depreciation or amortization expense on the last day of the next open period.
    Asset ID
    When you can't find an asset, make sure that:
    • The asset has accounting information assigned.
    • The asset has depreciation or amortization expenses to post based on the posting date.
    • The spend category on the asset has an associated depreciation profile.
    • The
      Process History
       tab on the
      View Business Asset
       report doesn't display other events in progress.
    Run Preview
    Displays when you select the
    Run Now
     or
    Run Once in the Future
     run frequency.
    This check box enables you to verify the details of depreciation or amortization expenses before Workday records them.
    The preview might take several seconds to load.
  5. As you complete the
    Schedule
     tab, consider:
    Option Description
    Catch Up Behavior
    Workday uses this field to determine how many times to run the task after maintenance issues cause errors. You can limit the task to run once instead of catching up all missed occurrences.
    The
    Schedule
     tab displays when you select a recurring run frequency.
Workday posts depreciation and amortization expenses to:
  • All company asset books. When the asset is in multiple books, set up asset book restrictions to specify which ones to post to.
  • Ledgers as 1 journal per company, summarized by spend category, location, and worktags. The journal accounting date is the posting date that you specify in your account posting rules for depreciation and accumulated depreciation.
Run the
Scheduled Future Processes
 report and access the related actions menu on your scheduled process to:
  • View details about scheduled depreciation and amortization runs.
  • Reschedule runs.
  • Set up notifications when scheduled runs fail or complete.