Change the Budget Date for a Spend Transaction

Grant security groups permission to the Process: Budget Date
domain security policy in the Budgets
functional area.

Submit the spend transaction.

If you budget check by budget date and not accounting date, you can review and update the budget date on transaction lines to change the control period that Workday checks the transaction against during budget checking.

Example: If a transaction fails budget, you can change the budget date so that the transaction hits a different budget control period, and Workday checks it against the budget for that period. You can change the budget date for all lines, select lines, or portions of lines.

By default, Workday uses the transaction date of the initiating document as the budget date and carries that date forward to subsequent documents. Example: A worker submits a requisition on May 15. You source the requisition to a purchase order on June 1, and create a supplier invoice for the purchase order on June 15. The budget date for all 3 documents is May 15.

From the related actions menu of the spend transaction, select

Budget Date

Edit Budget Date

to access the

Edit Budget Date for Transaction Lines

task.

Review the transaction details to help decide which new date to select.

For each transaction line, change the

Budget Date

column as needed.

If the transaction line is split, you can change the date for each part of the split. This functionality is useful when portions of a transaction line apply to different worktags, and are subject to different budgets and control periods.

When you check the transaction against budgets, Workday uses the new budget dates to determine the control periods that the transaction impacts.

Continue with the business process workflow for the procurement transaction. If you already reached the Review Budget Check
step because the transaction failed budget, return to that Inbox item and resubmit to rerun budget checking.