Review Balances for Spend Plans

Set up financial plans, or either award proposal or award plans.

Check how you're tracking against your spend plan anytime throughout the year. Example: A cost center manager can review the plan across their organization, or a plan manager can review each plan of a company.

Set up budget checking for spend transactions. The

Manager Budgetary Balance Report

pulls in all completed transactions that are subject to plans and whose accounting Workday has already posted to the commitment, obligation, or actuals ledger.

This reporting of the budgetary equation enables you to compare your plans to your subtracted commitments, obligations, and actuals to see available balances.

Access the

Manager Budgetary Balance Report

(Optional) Select the

Include Reserved Journals

check box to include journals in reserved posting status in the calculation of available balance. Workday places transactions in reserved status after passing an initial budget check.

(Optional) Click one of the

Saved Filters

to use for run parameters.

To add a new filter, fill in your run parameters, enter the name in the

Filter Name

field, and click

Save

. Click

Manage Filters

to access all the filters that you've saved to your Workday account to delete a filter or edit its report run parameters.

Filter by these criteria to limit the data aggregated in the report:

Option	Description
Organization	Select from the organizations that you manage.
Company	Select from the companies with a plan or budget whose structure is for financial, award proposal, or award activity, and contains the specified organizations as a member of its structured dimensions.
Plan Structure	Of the plans available for the specified company, select a structure to identify the specific plan. The plan structure also provides the dimensions that you can drill into and across within the report.
Award	Select from the award years for the specified award budget.
Year	Select from the plan years for the specified financial plan.
Summary Period Period	Narrow the time frame of the plan information that you want to view.
Plan to Date	Select this option to report the current year and period plus any prior periods.

Analyze your plan as funds flow from commitments to obligations to actuals:

Option	Description
Ledger Account / Summary	All the ledger accounts or ledger account summaries that are part of the selected plan.
Plan	The planned amount. Workday uses the plan name as the column name.
Commitment	The total commitment amount for all commitment journal entries that Workday has posted to your commitment ledger for spend transactions. Workday uses the commitment ledger name as the column name.
Obligation	The total obligation amount for all obligation journal entries that Workday has posted to your obligation ledger for spend transactions. Workday uses the obligation ledger name as the column name.
Actuals	The total actuals amount for all actuals journal entries that Workday has posted to your actuals ledger for spend transactions. Workday uses the actuals ledger name as the column name.
Balance	The remaining plan after subtracting commitments, obligations, and actuals.

The report displays the summarized amounts of all transactions across the time frame you've specified in the report criteria.

Drill into summarized amounts by different worktag dimensions to see the supporting data behind the numbers.

Details include the journal entries, transactions, accounting and budget dates, and worktags. Drill into the journal entries and transactions for more specifics.

Adjust your plans as necessary to balance your plan.