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Administrator Guide
Last Updated: 2024-05-17
Roll Budgetary Year-End Balances Forward

Roll Budgetary Year-End Balances Forward

  • Define plan treatment rules.
  • For financial plans, the plan must be:
    • In
      Available
       status.
    • Active.
    • Single company.
    • Single currency.
    • Single year. This year must be the same year as the company's fiscal year.
  • For position budgets, the budget must:
    • Be active.
    • Not use Company as a dimension.
  • The plan structure must not use a book.
  • To roll forward plan lines, create the plan template for the new year.
  • Security:
    Set Up: Budget General
     domain in Budgets functional area.
  • Configure the
    Budgetary Roll Forward Close Event
     business process and security policy in the Budgets functional area.
You can roll budgetary balances, expenditure amounts, forward to establish additional budget in the new ledger year. Example: Transfer balances to fund non-lapsing accounts in the next year.
You can specify a plan treatment rule to calculate the plan or budget amount to roll from the source entry type to the target entry type. You can specify another plan treatment rule for closing plans or budgets. Workday creates plan entries to:
  • Reduce the budget for the completed year.
  • Establish the rolled amount in the new year.
  1. Access the
    Create Budgetary Roll Forward / Close
     task.
  2. As you complete the first part of the task, consider:
    Option Description
    Plan Structure
    You can specify fiscal year, worktags, and ledger accounts from the plan structure to filter the plan lines to roll over.
    Source Year
    Select the fiscal year in the source plan to roll from or close.
  3. As you complete the second part of the task, consider:
    Option Description
    Structured Dimension
    You must add Ledger Account as a structured dimension.
    Target Year
    You can only edit this field if you select a plan treatment rule that rolls over budget.
    Worktag Filters
    Select specific worktags to use to filter plan lines.
    Example: Roll the remaining budget forward from plan lines with specific funds or cost centers.
    Plan Treatment Rule
    Workday uses the rule to calculate the remaining plan or budget by type to roll over and close. Workday processes the rules sequentially top to bottom.
Workday:
  • Calculates roll forward balances.
  • Creates new plan entries and lines for the target entry type.
  • Creates credit entries for the source entry type.
Submit using the
Submit Budgetary Roll Forward / Close
 task.
Use the
Budgetary Roll Forward / Close
 report to review the summary results.