Define Rules to Roll Budgets Forward and Close

Create entry types.

Create budget amendment types.

Security: Set Up: Budget General
domain in Budgets functional area.

Configure rules that:

Calculate the balance to roll over and close.

Apply the relevant entry types for year-end plan or budget processing. Workday maps the source entry types to target entry types when you roll forward budgetary balances to the next year.

The rules enable you to select specific ledger types to add or subtract from your planned amount when you determine the amount to roll over. You can also exclude the plan or budget from the equation to roll only specific ledger account types forward.

Access the

Maintain Budget Treatment Rules

task.

Create a rule for each rolling forward or closing transaction.

As you complete the task, consider:

Option	Description
Plan Treatment	Select how you want to treat the plan lines for the remaining fiscal year and the new fiscal year: Close : Select to zero out the balance of the remaining fiscal year by adjusting the plan amount. Roll as Original without Source Reversal : Select to roll plan lines from a source budget to a target budget. These rolled plan lines replace any existing plan lines on the plan for that new year. On the new plan, any rolled plan lines are indistinguishable from plan lines created when you maintain the plan directly. Roll as Original with Source Reversal : Select to roll plan lines from a source budget to a target budget. These rolled plan lines replace any existing plan lines on the plan for that new year. On the new plan, any rolled plan lines are indistinguishable from plan lines created when you maintain the plan directly. Workday then creates a reversal budget entry in the source budget to zero out the budget. Workday also closes the old plan or budget. Roll as Supplemental without Source Reversal : Select to roll plan lines from the remaining fiscal year into the plan for the new year. When you maintain the new plan, Workday displays the rolled plan lines on a Rolled Budget Lines tab. Roll as Supplemental with Source Reversal : Select to roll plan lines from the remaining fiscal year into the plan for the new year. When you maintain the new plan, Workday displays the rolled plan lines on a Rolled Budget Lines tab. Workday also closes the old plan or budget.
Allowed Plan Type	The type of plan structure for which you want to establish the year-end closing rules. Workday only supports financial and position plan types.
Source Entry Types	Select 1 or more entry types from which you want to move balances when you close a ledger year.
Decrease by / Increase by Ledger Types	Identifies the ledger types to exclude or include when you move balances over to the new year. Workday decreases or increases the ledger amounts by the specified percentage from the source entry types to determine the balance to roll over.
Source Rolling Entry Type Destination Rolling Entry Type Closing Entry Type	Select which entry types to apply to plan lines generated to roll forward or close budgets.

Use the

View Plan Treatment Rules

report to review the new rules by plan treatment.

You want to roll over 50% of your unspent budgetary balance for an operating plan. In the plan treatment rule equation, you specify these values:

Rule Parameter	Value
Plan Treatment	Roll as Supplemental without Source Reversal
Allowed Plan Type	Operating
Source Entry Type	Permanent
Decrease by Ledger Types	Actuals Commitment Obligation
Roll Percentage	50
Source Rolling Entry Type	Rolled From
Destination Rolling Entry Type	Rolled To

When you specify this rule for budgetary roll, Workday subtracts the actuals, commitments, and obligations from the permanent plan to calculate the unspent plan. Workday rolls 50% of the calculated amount, and applies the Rolled From
entry type to entries that reduce the plan in the first period. The budgetary roll process then generates entries with the Rolled To
entry type in the new period.

Use these rules on the

Create Budgetary Roll Forward/Close

task to roll plan lines forward and create closing entries.