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Administrator Guide
Last Updated: 2024-12-27
Edit Ingested Errors in Error Manager With In-Line Edits

Edit Ingested Errors in Error Manager With In-Line Edits

Create an accounting center batch with errors dismissed to the Accounting Center Error Manager.
Ensure that ingested records for dismissed error transactions are present in the ingestion table.
Configure a maximum of 10 ingestion fields for editing on each Accounting Source using the
Edit Accounting Source
 task. See Create Accounting Source.
Configure the
Accounting Center In-Line Edit Approval Event
 business process to route in-line edits for approval. See Steps: Configure Business Process Definitions.
Security:
Process: Accounting Center Error Manager
 domain in the Accounting Center functional area.
If you want to correct bad source data that Workday ingested from the source system, use In-Line Edit in Accounting Center Error Manager. You can correct the source data, get the edits reviewed and approved, and then submit the corrected transactions for processing.
Edited transactions are processed and summarized in a subsequent batch, and then posted to your ledger.
You can edit 1 record at a time and can only edit the transaction once.
For many to 1 transactions, you can edit a maximum of 50 transactions at one time.
After you correct and process the errors, Workday will remove them from the Accounting Center Error Manager.
  1. (Optional) Assign access to the
    Process: Accounting Center Error Manager
    domain through a constrained Roles - Source System security group.
    When you grant a user access to a domain through a constrained security group, Workday limits access to each accounting source based on the user role.
  2. (Optional) Add the Roles - Source System security group to the
    Accounting Center In-Line Edit Approval Event
    security policy.
    When you grant a user access to a business process through a constrained role-based security group, Workday limits access to each accounting source based on the user role.
  3. Access the
    Accounting Center Error Manager
  4. As you complete the task, consider:
    Option Description
    Accounting Source
    Select an accounting source for which you want to resolve errors.
    Batch Status
    You can only select canceled or completed batches.
    Batch
    You can select a single batch or multiple batches.
    From
    To
    Specify a date range for the created batch or batches.
  5. Click
    OK
    .
    The Accounting Center Manager displays all errors in the
    Errors in Batches
     grid for all selected batches across all stages.
  6. For the error you want to resolve, click
    Apply Resolutions
    .
    Workday displays the
    Apply Resolutions
     task.
  7. (Optional) Click
    Download Prior Stage Transactions
     to download and analyze prior stage transactions. After clicking download, you'll receive a notification when the file is ready to download from
    My Reports
    .
    Workday recommends you perform this task first.
    This option isn't available for Custom Dismiss transactions and for canceled batches.
  8. For the Transaction ID you want to edit, click
    Edit Ingested Data
    .
    Workday displays the
    Edit Ingested Data
     task.
    For many to 1 records, the
    Edit Ingested Data
     task displays all ingested records for the transaction even if 1 record in the transaction is in error. You can conduct error analysis to determine which records are in error and then filter the edit screen based on the WPA_RowID from ingestion table to update the appropriate records.
    When Transaction Grouping ID is a calculated field, Workday recommends that you don't edit any ingestion fields that affect its generation. Changes don't impact the Transaction Grouping ID as it maintains its original value, but it can impact Detailed Accounting if journal header elements are changed
  9. Expand
    Error Details
     to review these details of the error:
    • Accounting Source
    • Batch Status
    • Batch Name
    • Stage
    • Error Details
    • Number of transactions that contain the error.
  10. As you retrieve error transactions that you want to resolve, consider:
    Option Description
    Search Criteria
    Use the
    Stage Input Fields
     to select input fields to the error stage to display in the Error Record Details grid. Example: If there are errors in the Enrichment 2 stage, you can select fields from the Enrichment 1 output table. Based on the type of error, you can narrow your search to select fields that are useful to resolve the error. Example: If you have an error for a missing cost center, you can select input fields that were evaluated in the Value Mapping Stage and any other fields that can help you resolve the error.
    You can select a maximum of 10 input fields to the error stage for Enrichment and Detailed Accounting errors.
    Workday automatically sets the criteria to
    Show Transactions Pending Resolutions
    .
    If you want to see resolved transactions that you haven’t processed, select
    Show Transactions Pending Processing
     and click
    Apply Search Criteria
    .
  11. Click
    Apply Search Criteria
     to retrieve the error transactions.
    Workday updates the
    Error Record Details
     grid with the selected stage input fields, displaying the field values for each transaction. Workday also applies your selection to
    Show Resolutions Pending Resolutions
     or
    Show Transactions Pending Processing
    .
  12. (Optional) Filter fields on the
    Error Record Details
     grid to organize and group transactions with common attributes to which you want to apply common resolutions.
  13. Edit the transaction, and in
    Edit Reason
    , enter a reason.
    You can edit 1 record at a time and can only edit the transaction once.
  14. Click
    Submit
    .
    Workday initiates the
    Accounting Center In-Line Edit Approval Event
     business process and sends a My Tasks notification to approvers for their necessary approval.
  15. (Optional) For the corrected transaction, click
    Apply Resolutions
    .
    1. Select
      Show Transactions Pending Processing
      .
    2. Click
      Apply Search Criteria
      .
    3. Confirm:
      • The
        Resolution
         field has a status of
        Edit Ingested Data
        .
      • The
        View Edit Ingested Data
         field has a status of
        In-Line Edit Approval Event: In Progress
        .
  16. Click
    Process Resolutions
    .
    Workday displays the
    Monitor Accounting Source Job Status
     report.
  17. On the
    Monitor Accounting Source Job Status
     report, click
    Refresh
     to confirm that the process completes successfully.
Once the process completes successfully, Workday:
  • Removes the processed errors from the Accounting Center Error Manager.
  • Inserts new record into the ingestion table.
  • Keeps the original record untouched.
  • Populates a new Linked_WPA_RowID field for the new record and links it to the original record.
Access the
Find Accounting Source Edited Transactions
 report to review details of edited transactions, including the before and after values of the transactions.