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Administrator Guide
Last Updated: 2023-09-08
Manage Period Activity Pay Assignments

Manage Period Activity Pay Assignments

  • Set up period activity pay.
  • Assign pay group to employee and employee position.
  • Security:
    Period Activity Pay
     in the Academic Faculty functional area.
You can use the
Manage Period Activity Pay Assignments
 task to assign new or adjust existing activity assignments during an academic period.
As a best practice, before terminating an employee, update the total amount of the activity payment.
  1. Access the
    Manage Period Activity Pay Assignments
     task.
  2. As you complete the task, consider:
    Option Description
    Effective Date
    Select a date that's on or after the employee's
    Hire Date
    .
    You can configure period activity pay assignments for a worker's current or future primary position.
    Example: An adjunct faculty member has a future-dated academic appointment and currently has an existing period activity pay assignment. You can assign a period activity pay assignment for a future primary position and still manage assignments for their current primary position.
    Eligible Activities
    You can select activities here if you assigned eligible activities to the employee using the
    Assign Eligible Period Activities for Employee
     task.
    Workday displays only those activities that the employee is eligible for on or after the
    Effective Date
    .
    Your configuration of the
    Quick Entry Choices
     section automatically populates the
    Units
     and
    Compensation
     columns for each activity on each assignment in the subsequent step.
  3. Click
    OK
    .
  4. As you complete the task, consider:
    Option Description
    Work Hours Per Week
    ,
    Work Hours Per Activity Period
    , and
    Weekly Service Hours
    Available if you activated on the
    Maintain Localization Settings
     task. You can use these fields to track work and service hours for reporting and regulatory requirements.
    Costing Overrides
    These settings override worktags from the
    Change Organization Assignments
     and
    Assign Costing Allocation
     processes and enable you to adjust the costing settings for each activity assignment.
    If you enable
    Apply Payroll Costing Validations to Period Activity Pay Costing Overrides
     in the Educational Institutions section on the
    Edit Tenant Setup - HCM
     task, any costing validations configured on the
    Maintain Payroll Costing Validations
     task apply to costing overrides on this task.
    For more control of payroll expense reporting, you can configure related worktags on the
    Maintain Related Worktag Usage
     task. Example: Configure Cost Center as a related worktag for one-time payments.
    Overrides for each organization type must add up to 100%. To override the default assignment, you can configure 1 override at 100%.
    You can also add, delete, or change overrides after the assigned activity begins.
    Select a
    Payment End Date
     equal to the
    Pay Group Period End Date
     to ensure costing overrides resolve in the current period pay results.
    Do Not Pay
    Select if you're only recording the activities and don't want to process payment.
    Customize Payments
    Override the payment amount and work and service hours, if enabled in your organization.
    Available only when you've configured the total amount, the payment start and end dates, and when
    Do Not Pay
     isn't selected.
    The
    Customized
     check box, if selected, indicates the schedule is customized.
    • If you select
      Do Not Pay
       at a later time, Workday deletes your customized payment configuration.
    • Workday won't regenerate the payment schedule when you make subsequent edits to fields that would increase or decrease the number of payments or increase the monetary or hours totals for the assignment. Workday retains your changes on the schedule and alerts you to review the schedule before submitting the event.
    Assigned Unit Rate
    /
    Total Amount
    When you first assign an activity to an employee, Workday uses the period activity rate matrix to populate these fields. If you change an employee's activity, Workday doesn't evaluate the period activity rate matrix again. However, for reference, Workday displays the rate matrix used for the original assignment.
    To change an employee's activity and automatically populate these fields:
    • Delete the row for their existing activity.
    • Create a new row for the new activity.
    Before submitting, verify that your payment totals add up to the totals defined for the assignment.
You can view current and historical period activity, compensation, and pay change history from the worker profile. Other reports include:
  • Period Activity Pay Assignments
  • Period Activity Payment Details
  • Eligible Period Activities for Employee
  • Activity Pay - Remaining Balance Costing Estimates
  • Audit - Inactive Employee Jobs with Open Activity Pay
Workday recommends that you avoid using on-demand checks to pay employees for period activities. Workday doesn't include on-demand check payments on period activity pay reports. If you use on-demand checks, then manually adjust the
Total Amount
 to avoid double payment.