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Administrator Guide
Last Updated: 2024-03-08
Reference: Award History

Reference: Award History

The
Award History
 report enables you to view changes on an award and related business objects over an activity period and across award versions. The report includes changes to:
  • Assistance listing
  • Award credits
  • Award header
  • Award lines
  • Award schedule
  • Award tasks
  • Basis type
  • Billing schedule milestones
  • Billing schedules
  • Committed effort
  • Grants
  • Letter of credit
  • Notes tab
  • NSF code
  • Object class set
  • Plan/Budget check options
  • Rate agreements
  • Revenue allocation profile
  • Special conditions
  • Sponsor or bill-to sponsor
  • Subaward risk assessment
  • Subawards
You can access the report as a:
  • Report task, by accessing the
    Award History
     report.
  • Related action of an award, by selecting
    Award
    View Award History
     from the related actions menu of an award.
  • Tab on the award contract when you view an award, after you configure the tab on the award composite view. See Example: Add Award History Report to Award Tab.
Security:
  • To run the report and view changes on the award and award line, you need access to 1 of these domains in the Grants Management functional area:
    • Process: Award - View
    • Report: Award
    • View: Award Contract
  • To view changes on the business objects associated with the award, you need access to the security domains for those business objects.
Column
Details
Timestamp
All events are reported in the time zone of the person accessing the report.
Task
The task that initiated the change.
Updated By
On most rows, this column displays the last person on the business process to review or approve the change. To see who initiated the award amendment or correction business process, look for the row where the amendment or correction event was created.
What Changed
The business object instance that changed.
This report displays changes on contact information for sponsors and subawards under the Contact Details business object.
Changed Field
These fields contain no values when the reviewer deletes them from the award during a review, even if they were populated at the beginning of the amendment or correction business process:
  • Amendment Description
  • Award Attachments
  • Billing Schedule Attachments
  • Award Credit on the Award Line
The Cost Rate Type field returns a blank value when you remove the cost rate type from the rate agreement.
When you add or change role assignments on either the award or grants on the award, the
Business Object
 column displays
Role
 and the
Changed Field
 column displays
Role Assignments
. You can determine whether the role was changed on the award or the grant by examining the
What Changed
 column value, which contains the instance for either the award or the grant.
The report doesn't track role assignment removals unless you remove the role assignment on the same day that you assign it.
Amendment/Correction Reason
You can find award amendment reasons on the rows that display both the old and new version numbers.
Correction Comment
The comments from the initiator and reviewers of the award correction business process.
This report only displays award corrections on the latest version of an award.
Award Status
To ensure that this report captures the award status after a correction, the reviewer should enter a comment in the final approval step of the award correction business process. Without this final reviewer comment, the report won't display the approval step of the correction, even if the correction was approved.