Reference: Award Costs Reporting

Viewing Grant Accounting on Source Spend Transactions

After you complete a spend transaction business process, you can find the award-related accounting including facilities and administration (F&A) and award revenue recognition (ARR) from the source spend instances:

Type of Award Spending	How to Find Grant Accounting on Source Spend
Worker Payroll	Access the pay results of the worker. Select the Other Accounting tab for the pay period you want to view. The journal lines for grant accounting contain these accounting types: Facilities And Administration Award Revenue Recognition
Non-Payroll Spending Example: Supplier invoices, expense reports	From the related actions menu of the source spend transaction, select Accounting View Accounting . Select these tabs to view grant accounting: Facilities And Administration Award Revenue Recognition

Cost Reimbursable Spend Lines

You can use these reports to review cost reimbursable spend transactions for your awards:

Report	Description	Security
Cost Reimbursable Line Status	View the billing status for cost reimbursable lines. See Reference: Cost Reimbursable Billing Status.	Reports: Award domain in the Grants Management functional area.
Find Cost Reimbursable Lines	View the cost reimbursable lines for an award using a faceted search.	Reports: Award domain in the Grants Management functional area.
Journal Lines for Award Cost Reimbursable Reconciliation	View the journal lines for cost reimbursable awards. The Award Journal Lines for Company and Reporting Time Period filter only returns cost reimbursable lines that are within the start and end dates of the award schedule.	Reports: Award domain in the Grants Management functional area.

Facilities and Administration

You can use these reports to determine facilities and administration (F&A) and award revenue recognition amounts for cost reimbursable spend transactions:

Report	Description	Security
ACP Audit Report - Manual Journals	Enables you to compare the posted F&A with the calculated percentage from the award and the generated revenue recognition amounts.	Reports: Financial Accounting domain in the Financial Accounting functional area.
Award Cost Processable Audit for Supplier Invoices	View the calculated F&A costs and revenue recognition amounts charged to the supplier. You can use the results to ensure that Workday generated F&A and revenue recognition correctly.	Reports: Supplier Accounts domain in the Supplier Accounts functional area. Process: Supplier Invoice - Reporting domain in the Supplier Accounts functional area.
Supplier Invoice Revenue Accrual Report	View the calculated F&A costs on unpaid supplier invoices. You can use the results to determine invoice amounts and manually create an accrual journal entry that recognizes revenue before settling the payment.	Reports: Supplier Accounts domain in the Supplier Accounts functional area. Process: Supplier Invoice - Reporting domain in the Supplier Accounts functional area.
Supplier Invoice Lines Subject to Retention with a Grant	View supplier invoice lines with retention that are associated with a grant. When you settle a supplier invoice partially, Workday calculates the award costs based on the settled amount.	Reports: Award domain in the Grants Management functional area.

Award Costs Processing Jobs

When you create a spend transaction, Workday initiates the award costs processing job to create the F&A and cost reimbursable spend transactions and generate the corresponding journal lines. When an award costs processing job fails, it can leave behind incomplete or erroneous accounting that you have to subsequently correct by reprocessing award costs for the transactions. You can identify failed award costs processing jobs with the process monitor to determine which transactions to reprocess:

Access the

Process Monitor

task to check for failed jobs by filtering on:

Process Type

= Job

Status

= Failed

Process

= Award Costs Background Process

Drill down on the value in the

Errors & Warnings

column of the failed job row to view the reason and time for the failure.