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Administrator Guide
Last Updated: 2023-06-23
Mass Exempt Grants from Reprocessing Award Costs

Mass Exempt Grants from Reprocessing Award Costs

  • Create a grant.
  • Security:
    Manage: Grant / Grant Hierarchies - Edit
     domain in the Grants Management functional area.
When you make changes to spend transactions or award lines that might affect award cost calculations, you can reprocess the transactions to recalculate Facilities and Administration (F&A) costs and revenue recognition. In some cases, you might want to exclude specific grants from being reprocessed -- for example, when grants have already been closed out. To exclude grants from being reprocessing, you can either edit them individually or mass-exempt multiple grants at once before running the
Reprocess Award Costs
 task.
You can't mass-exempt grants while Workday is reprocessing award costs. Wait for the reprocessing job to complete, then mass-exempt the grants and reprocess the award costs again.
  1. Access the
    Mass Exempt Grants from Reprocess
     task.
  2. Select the grants that you want to exclude from award costs reprocessing. Click
    OK
    .
  3. Select the check boxes next to the grants you want to mass-exempt. As you complete the task, consider:
    Option Description
    Reprocess Award Costs After Budget Date
    Specify the final budget date for excluding the grants from award costs reprocessing. Workday excludes the grants when reprocessing transactions on or before this budget date, and includes the grants when reprocessing transactions after this budget date.
    You can override this budget date on the individual grant lines.
    When you exempt a grant but don't enter a budget date, Workday excludes the grant from all reprocessing of award costs.
    New Reprocess Award Costs After Budget Date
    Use this field to override, at the row level, the budget date set by either:
    • Reprocess Award Costs After Budget Date
      .
    • Current Reprocess Award Costs After Budget Date
      .
    Currently Exempt from Reprocess Award Costs
    This check box indicates whether the grant is currently exempt from award costs reprocessing.
    You can't unexempt grants from reprocessing with this task. To unexempt grants that are already exempted, edit the grants individually and unselect the
    Exempt from Reprocess Award Costs
     check box.
    Current Reprocess Award Costs After Budget Date
    The current budget date up to which to exclude the grant from award costs reprocessing, if one was set.
    To change this date, enter the new date in the
    New Reprocess Award Costs After Budget Date
     field.
When you run the
Reprocess Award Costs
 task, Workday excludes the grants that you exempted from award costs reprocessing.