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Administrator Guide
Last Updated: 2023-06-23
Example: Route Award Corrections

Example: Route Award Corrections

This example illustrates how to set up award correction reasons and use the reasons to route award corrections to specific reviewers.
You're the award contract specialist at Alta Mater University (USA). You want to route all your award corrections to the grant administrator for review. In addition, you want to route award corrections with the correction reason of
Spending Authorization Increase
to the grant budget specialist for an additional review.
Security:
  • Set Up: Grants Management
     domain in the Grants Management functional area.
  • Configure the
    Award Correction Event
     business process and security policy in the Grants Management functional area.
  1. Access the
    Maintain Award Amendment and Correction Reasons
     task.
  2. Select the
    Correction Reason
     check box for all award correction reasons, including
    Spending Authorization Increase
    .
  3. Click
    OK
    ,
    Done
    .
  4. From the related actions menu of the
    Award Correction Event
     business process for Alta Mater University (USA), access the
    Business Process Policy
    Edit
     task.
  5. Select these security groups for the action step
    Review Award Correction
    :
    • Grant Administrator
    • Grant Budget Specialist
  6. Click
    OK
    ,
    Done
    .
  7. Access the
    Activate Pending Security Policy Changes
     task.
  8. Enter the comment:
    Enable security groups for the Review Award Correction action step.
  9. Click
    OK
    .
  10. Select the
    Confirm
     check box and click
    OK
    .
  11. From the related actions menu of the
    Award Correction Event
     business process for Alta Mater University (USA), access the
    Business Process
    Edit Definition
     task.
  12. Click
    OK
    .
  13. Add 2 rows in the grid with these values:
    Order
    Type
    Specify
    Group
    b
    Action
    Review Award Correction
    Grant Administrator
    c
    Action
    Review Award Correction
    Grant Budget Specialist
  14. Click
    OK
    .
  15. From the related actions menu of step
    c
    , access the
    Business Process
    Maintain Step Conditions
     task.
  16. Click
    OK
    .
  17. Add a row on the
    Entry Conditions
     tab.
  18. In the
    *Rule
     field, access the
    Create
    Create Condition Rule
     task.
  19. Click
    OK
    .
  20. In
    Description
     field, enter:
    Spending Authorization Increase
    .
  21. Enter these values on the
    Rule Conditions
     row:
    Column
    Value
    And/Or
    And
    Source External Field or Condition Rule
    Correction Reason
    Relational Operator
    in the selection list
    Comparison Type
    Value specified in this filter
    Comparison Value
    Spending Authorization Increase
  22. Click
    OK
    ,
    OK
    .
  23. From the related actions menu of step
    c
    , select
    Business Process
    Set as Completion
    .
  24. Click
    OK
    ,
    Done
    .
When you correct an award and select
Spending Authorization Increase
 as the correction reason, Workday routes the award correction to the grant administrator and the grant budget specialist.
When you correct an award but don't specify a correction reason, or specify a correction reason other than
Spending Authorization Increase
, Workday routes the award correction only to the grant administrator.