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Administrator Guide
Last Updated: 2024-09-20
Steps: Manage Awards

Steps: Manage Awards

You can manage the details and status of your award agreement with your sponsor and any subrecipients by:
  • Tracking the process of your award against award schedules.
  • Managing funding details, including billing rules and award budgets.
  • Using award tasks as milestones.
  • Amending award details throughout the award lifecycle.
  2. From the related actions menu of the award, select
    Roles
    Assign Roles
     to assign roles on the award to workers who can perform the actions of those roles. To avoid ambiguity in business process routing, don't assign the same roles on an award and the grants associated with the award. Example: If you assign
    Lead Principal Investigator
     on an award, don't also assign
    Lead Principal Investigator
     on a grant for the award.
    For workers to persist in their role assignments regardless of position and organization changes, create eligible investigators for the workers and assign the eligible investigators instead of the worker positions to the roles. See Concept: Eligible Investigators.
  4. (Optional) Link subrecipients to awards.
  5. (Optional) Manage the subaward details for the award.
  6. (Optional) Record and track administrative tasks.
  8. (Optional) Access the
    Maintain Award Amendment and Correction Reasons
     task.
    Configure reasons that you can use to correct or amend an award.
    When you change a reason that's already in use, the change overwrites the reason previously associated with the award amendment or correction.
    You can't delete a reason that's in use on an award amendment or correction.
  9. (Optional) Amend Awards.
    To update an award and create a new version while saving the original version, you can amend the award. Example: You can amend an award when you want to change the F&A configurations on an award line while keeping a copy of the previous award line settings.
  10. (Optional) Correct Awards.
    To update the current version of an award without saving the original version, you can correct the award. Example: You can correct an award to change a typo in the award name.
    You can configure the
    Award Correction Event
     business process to route the award correction based on correction reasons.
    To correct a historical version of an award, go to the
    Amendment
     tab of the award to locate the specific award version that you want to correct.
  11. (Optional) Set up an award budget to define the costs permitted by the sponsor.