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Administrator Guide
Last Updated: 2023-06-23
Create Financial Plan Structures for Adaptive Planning

Create Financial Plan Structures for Adaptive Planning

Security:
Set Up: Plan Publishing
 in the Adaptive Planning for Financial Plans functional area.
Plan structures are the foundation for your Workday Adaptive Planning plans in Workday. The structures determine:
  • The type of plan.
  • The fiscal schedule and periods on which to build the periods and duration.
  • The ledger accounts and dimensions available to include when defining plans.
  • Whether plans require approval, and other key attributes.
Once you create a plan structure with the same accounts and dimensions that you use on your Adaptive Planning financial plan, you can create a plan template and then publish to the plan template.
You can use the same structure for multiple companies.
  1. Access the
    Create Plan Structure
     or
    Edit Plan Structure
     task.
  2. Select
    Financial
     as the
    Plan Type
    .
  3. As you complete the task, consider:
    Option Description
    Use Amendments/Approval
    Select to:
    • Enable amendments on published and approved plans.
    • Require approval for published plans.
    When you select this option, Workday displays only approved entries in the totals for the
    Budget vs. Actuals
     worklet and these reports:
    • Consolidated Budget Summary (Deprecated)
    • Budgetary Balance
    • Manager Budgetary Balance
    Otherwise, Workday calculates the totals for the published plans in all statuses, including
    Approved
     and
    Denied
    .
    Use Contextual Amendments
    Select to amend published and approved plans that you create using this structure in context of your current budget and current spend.
    When you select this check box, Workday displays the running total of your budget and these columns on budget amendment tasks:
    • Current Plan Amount
    • Current Spend
    • Remaining Plan
    • Percentage Change
    • Total Plan
    • Proposed Remaining Plan
    You can change this setting at any time.
  4. On the
    Schedule
     tab, select
    Period
     on the
    Plan Entry By
     prompt.
    When you plan by period, Workday bases plan periods on the periods of the fiscal schedule.
    For virtual plan hierarchies, your child plan structures must be the same or a subset of the parent.
  5. As you complete the
    Structured Dimensions
     tab, consider:
    Option Description
    Account Set
    Your selection must match the account set for:
    • The companies you plan by, as set on the
      Edit Company Accounting Details
       task.
    • The company hierarchies you plan by, as set on the
      Edit Consolidation Details
       task.
    Organizing Dimension Type
    Requires that you enter a plan for 1 dimension value at a time per plan, and per period. This entry method streamlines review and approval.
    Example: You want to view plan balances by the region dimension only on the
    Current Plan
     report. Leave
    Organizing Dimension Type
     blank to make all dimensions applicable to plans available during plan entry.
    Book
    Once you select a book on the plan structure, you can't remove it from the
    Maintain Books
     task.
    If you enable budgetary control, Workday filters the budget check based on the book code associated with the book you select.
    You don't need to match the books for virtual parent and child plan structures.
    To filter by book on custom reports, you must use the
    Journal Lines for Financial Reporting
     report data source.
    Workday doesn't support budgetary roll forward or close for plans that use a book.
    Must Be Empty
    Select to require that a dimension must have an empty value for the transaction to be subject to the plan. This option enables you to define plans with and without that specific dimension.
    Example: You want a plan for transactions that impact certain cost centers, funds, and projects. You also want a plan that covers transactions for just fund and cost center. For the latter plan, you can specify that the project worktag must be empty on the transaction.
    Dimension
    Select the dimensions you want as available worktags when you create plans that use this structure. Match these dimensions to the accounts and dimensions on your financial plan in Adaptive Planning.
    Workday automatically selects
    Company
     as a required dimension. Workday adds the Company dimension to each line to group plan entry lines to streamline reporting when there are multiple companies.
    For virtual plan hierarchies, child plan structures must have the same dimensions as the parent. Children can have more but if they're required on the parent, then they're required on the children.
    For multicurrency reporting, include the
    Ledger Account
     dimension. Workday translates currencies based on ledger accounts and ledger account summaries.
    Required
    Select to require the dimension for entry on each plan line. If you select the dimension as the
    Organizing Dimension Type
    , you must require entry of the dimension.
    For virtual plan hierarchies, if dimensions are required on the parent plan structure, then they're required on the child plan structures.
    Primary Worktag
    This option applies only to the
    Maintain Budget
     task and budget amendments, not plan entry in Adaptive Planning.
    Select to display the worktag in its own column rather than as additional worktags on the plan lines. When you maintain or amend your published plan:
    • Workday displays primary worktag columns in the order that you configure on your plan structure.
    • Primary worktag columns enable you to enter line information faster.
    Because
    Company
     and
    Ledger Account
     are required dimensions that display automatically, you can't select them as primary.
    You can designate up to 10 worktags as primary worktags for each plan structure.
    Top Level Hierarchy
    Since dimension members can be part of multiple hierarchies, determine the uppermost hierarchy and select it as the top-level hierarchy.
    To plan and report by company hierarchies, select a top-level hierarchy for the Company structured dimension.
    Hierarchy Level
    If you select a top-level hierarchy, select a hierarchy level on this prompt. This configuration enables you to include or exclude dimensions as worktags when you create or amend plans made from this structure.
    Members to Include/Exclude
    You must select
    Include All Members
     for each of the dimensions you plan by so that you can publish. This option enables you to display all members of the dimension and top-level hierarchy (if applicable) as available worktags during entry and for updates of plan details.
You can now create a plan template for your company based on this structure. Workday makes your Adaptive Planning plans available to your downstream users using plan templates. Once you create plan templates based on the structure, you can only revise the structure definition in these ways:
  • Rename the structure.
  • Add additional optional structured dimensions to the structure.
  • Exclude structured dimensions as long as no plan lines exist with those dimensions.
  • Select the
    Primary Worktag
     check box on a structured dimension.
  • Select or clear the
    Use Amendments/Approvals
     check box even if you already published your plan.
When you select the
Use Amendments/Approvals
 check box on a plan structure with plan lines:
  • Workday automatically moves published plans from
    Available
     status to
    Draft
     status. You must move plans back to
    Available
     status to use the budget check functionality.
  • Workday changes the transaction budget check status to
    Fail (No Budget)
     on submitted transactions for plans with budget check enabled.
You can only clear the
Use Amendments/Approvals
 check box on a plan structure with plan lines if all of the published plans are in
Draft
 status. Workday moves these plans to
Available
 status.
Create a plan template based on your plan structure.
To create a virtual plan hierarchy, create and link your child plan structures to your parent plan structure before you create your plan templates.
To compare structures, access the
Plan Structures
 report.