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Administrator Guide
Last Updated: 2023-06-23
Create Financial Plan Templates for Adaptive Planning

Create Financial Plan Templates for Adaptive Planning

  • Define a plan structure that matches the fiscal schedule and account set for the companies.
  • To create a virtual plan hierarchy, create and link your child plan structures to your parent plan structure before you create your plan templates.
  • Define a plan entry type for the
    Financial
     plan type.
  • Security:
    Set Up: Plan Publishing
     in the Adaptive Planning for Financial Plans functional area.
Create your plan template with the same organizations and date frame that you use on the plan you want to publish from Workday Adaptive Planning. When you publish your plan from Adaptive Planning, we make the plan available in Workday on a plan template.
After you define the plan structure, you create a template to specify the configuration for your plan. On the template, you configure these options for use on your plan:
  • Organizations.
  • Time periods.
You can create many templates from a single structure to maximize efficiency as you build plans:
  • Across companies.
  • From year to year.
For virtual plan hierarchies, create child plan templates before you create your parent template. When you create your parent template, you can select multiple child templates in the
Linked Virtual Children Budgets
 prompt.
  1. Access the
    Create Plan Template
     task.
  2. As you complete the task, consider:
    Option Description
    Plan Structure
    When creating child plans, only top-level parent plan structures are available for selection.
    Company
    For multicompany financial plan structures, select the related companies that are available for this plan and plan lines.
    If you don't use an account set on the structure, Workday validates that the companies and companies hierarchies use the same account set.
    Plan Name
    (Optional) Enter a unique plan name.
    For parent and child plans, the name you enter automatically populates any linked children. You can change these names using the
    Edit Plan Structure Hierarchy Name
     task.
    Plan Group
    Displays only for parent and child plans when you enter a plan or budget name. Workday uses that name and appends Budget Group to it for the plan group name, which you can change here or using the
    Edit Budget Group Name
     task. The plan group groups together all linked members of the plan family -- the parent, child, and associated grandchild plans.
    Use the
    Plan Group
     report to see and compare all plans in a hierarchy, including the base, cost, and revenue plans for 1 company.
    Default Entry Type
    Identifies the entry type for original plan lines for the template.
    Default Reporting Currency
    For multicurrency financial plans, select a default currency to use on reports. The default currency is usually the company base currency.
    Workday uses the standard conversion rate defined for the currency rate type to convert the different currencies to the specified default currency.
    Enable Multicurrency
    Don't select this check box. The currency conversion from your Adaptive Planning level to your Workday company is handled by the Publishing Currency field on your level.
    Currency Rate Type for Budget
    To convert amounts from child level plans to virtual parent level plans with company hierarchies, Workday uses:
    • The currency rate type that you select on these prompts.
    • The default reporting currency on the consolidation details of your company hierarchy.
    • The accounting date on your journal lines for spend conversions.
    Currency Rate Type for Budget Spend
    To convert company-level spend transactions to company hierarchy currencies on plan lines, Workday uses:
    • The currency rate type that you select on these prompts.
    • The default reporting currency on the consolidation details of your company hierarchy.
    • The accounting date on your journal lines for spend conversions.
    Enable for Allocations
    (Optional) Select to enable the plan as a source or target when creating allocations.
    Include only 1 template in allocations for each unique combination of company, plan structure, and fiscal year. To enable allocations for a new template using the same combination of company, plan structure, and fiscal year, access the
    Edit Plan Template
     task and clear
    Enable for Allocations
    .
    Workday disables this option for plan templates with these configurations:
    • Company hierarchies
    • Multicompany
    • Multicurrency
    • True Child
    • True Parent
    Default Balanced Amendment
    (Optional) Select this check box to automatically select
    Balanced Amendment
     on all amendments created for this plan.
    You can change this setting when you create or edit amendments if you have access to the
    Create Unrestricted Budget Amendment (Segmented)
     domain.
    Validate Expense Account Amendments
    (Optional) Select how you want to validate expense account amendments when the amounts are less than current spend. You can leave this prompt empty.
    Workday only displays this prompt if you select
    Use Contextual Amendments
     on your plan structure.
    You can change this setting on the
    Edit Plan Template
     task. Workday only validates budget amendments that you create or edit while you have a critical or warning validation configured.
    From
    To
    To define the duration, select the start and end periods. Match the date range of the Adaptive Planning version you want to publish.
Workday creates and displays the plan duration and periods based on the organizations, plan structure, and
From
 and
To
 periods.
You can select the
Inactive
 check box on the
Edit Plan Template
 task to inactivate headcount plans.
On Adaptive Planning, publish your plan version to this plan template.
You can edit your plan templates on the
Edit Plan Template
 task after you publish plans to correct errors or accommodate unplanned events.