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Administrator Guide
Last Updated: 2024-09-20
Close a Ledger Year in AP&C

Close a Ledger Year in AP&C

  • Close all periods for the ledger year.
  • Define or update the rules for processing year-end close.
  • To begin the close, start the
    Period Close Event
     business process.
  • Use the
    Roll Forward Year-End Balance
     task to obtain the beginning balances for the next ledger year.
  • Security:
    Process: Close Year End
     domain in the Common Financial Management functional area.
You close ledger periods in Adaptive Planning and Consolidation (AP&C) to control journal entry and posting, as well as calculate period and year-end actual and budget account balances for reporting. Run the year-end close process after you define your year-end closing rules. You can also create an optional close checklist to manage year-end closes directly in Workday through the business process workflow.
  1. Access the
    Close Ledger Year
     task.
  2. When you select the
    Roll Forward Beginning Balances
     check box, you can schedule the roll forward to run in the future under the
    Run Once in the Future
     section.
    You can't schedule ledger year close to run in the future, only roll forward for beginning balances.
Workday updates the ledger year status to
Closed
. After you close a ledger year, it's no longer available for processing but remains available for reporting.
To change one of the ledger periods, use the
Reopen Ledger Year
 task. Once you reopen the ledger year, you can reopen the ledger period.