Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2024-09-20
Steps: Set Up Close Process in AP&C

Steps: Set Up Close Process in AP&C

Before closing, you should define rules and activity groups that pertain to the close process in Adaptive Planning and Consolidation (AP&C). You can also create an optional close checklist to manage period, quarter, and year-end closes directly in Workday through the business process workflow. A close checklist enables you to:
  • Monitor close progress.
  • Analyze key metrics.
  • Send notifications to workers about the close.
  3. Create and Maintain a To Do.
    Create
    To Do
     items that reflect the steps you perform during period-end and year-end close processes, in Workday and external resources.
  4. Create and Maintain Checklist.
    Create a close
    Checklist
     to add groups of
    To Do
     items to your period close process. Each checklist is a single ordered step within the business process, but you can complete the
    To Do
     items within that checklist in any order.
  5. Add the
    To Do
     items and checklists as steps to the
    Period Close Event
     business process for your organizations. Assign security groups to workers who are responsible for the completion of each step.
  6. Configure the
    Period Close Notification Event
     business process.
    The business process enables you to send notifications about a close to any worker.
Your close checklist is built into the
Period Close Event
 business process. Place the close checklist tasks in a logical order and designate the responsibility for each step. Workday notifies the responsible person when they need to complete a task.
You can create your checklist with these typical tasks to do within Workday:
  • Reconcile cash to operational transactions.
  • Run reconciliation reports for accounts payable.
  • Approve pending transactions, such as expense reports.
  • Match transactions on journal lines.
  • Update ledger period statuses.
  • Review year-end closing rules.
  • Certify accounts.
  • Run the year-end close process.
You can also create your checklist with these tasks to do outside of Workday:
  • Collect on customer accounts.
  • Coordinate with people responsible for completion of each step.
  • Review steps.
  • Approve steps.
  • Send close notifications.
Start period, quarter, and year-end closes.