Configure the Interview Business Process

When a candidate reaches the Interview stage in Workday, you can configure a workflow that enables you to:

Schedule multiple interviews with 1 or more interviewers.

Collect candidate feedback from interviewers.

Forward candidate feedback to a decision-maker, who can then move forward or decline the candidate.

You configure this workflow by adding steps to the Interview
business process. You can also specify what information you want to require when scheduling an interview or collecting feedback from interviewers.

Workday enables you to use these combinations of Action steps:

Schedule Interview
> Manage Interview Feedback
> Make Interview Decision
(recommended)

Schedule Interview
> Rate Interview
> Make Interview Decision

Schedule Interview Team
> Rate Interview
> Make Interview Decision

Access the Interview
business process.

From the related actions menu of the Interview
business process, select

Business Process Policy

Edit

Select the security groups that can perform specific actions and business process steps.

From the related actions menu of the Interview
business process, select

Business Process

Edit Definition

As you complete this step, consider:

Business Process Step	Description
Schedule Interview Team	This step doesn't work with Microsoft® Outlook or Google Calendar. Schedule interviews for a specific job application. You can schedule multiple interviews with 1 or more interviewers. Workday doesn't populate interview teams created using the Manage Interview Scheduling Settings task for this step.
Schedule Interview	Schedule interviews for a specific job application. Workday automatically populates the interview team from the Manage Interview Scheduling Settings task. Interviewers who use Outlook or Google Calendar receive a meeting invitation. For other interviewers, you can configure a custom notification on this business process step.
Rate Interview	Workday sends the Rate Interview task to the interviewers' My Tasks. Workday no longer recommends using this step in your interview process. Manage Interview Feedback , as an alternative, provides more features and greater flexibility.
Manage Interview Feedback	Manage Interview Feedback is a Shared Participation type step. Workday initiates 2 tasks in My Tasks: Manage Interview Feedback : Track the progress of the interview, including: Feedback. Returning feedback to interviewer. Rescheduling. Initiating the next action step. Give Interview Feedback : Interviewers add ratings and comments, providing feedback about the candidate. Workday sends the Give Interview Feedback task to My Tasks for the security group defined on the security policy for the Self-Service: Give Interview Feedback domain. Example: Contingent Worker As Self or Employee As Self. Once you add this step and click Configure Shared Participation Step , you can: Add a step delay in the Participant Detail Step Delay section. This delay controls when recipients receive their allocated tasks in My Tasks. Use the Maintain Custom Validations task to configure custom validation rules. If you configure questionnaires on the Interview business process, the results don't display on the Questionnaire Results tab of the candidate profile.
Make Interview Decision	Move the candidate to the next stage in the recruiting workflow or decline their job application. We recommend that you make Make Interview Decision the completion step.