Create and Edit Job Requisitions

Workday User Guide

Configure the Job Requisition
business process and security policy in the Pre-Hire Process functional area.

You can create job requisitions for unfilled positions in organizations that use position or job management as the staffing model.

For position management organizations, you can create multiple job openings with a single job requisition if the requisition creates a new position. You can have only 1 job requisition for an opening. For job management organizations, you can select multiple openings.

You can't create job requisitions for frozen or closed positions.

When you create a job requisition for an existing position, Workday automatically populates some information from the:

Position itself, for filled positions.

Position restrictions, for open positions.

Workday generates a unique ID for the job requisition when you start the Create Job Requisition
business process. The job requisition name and all related communications display the ID, making it easier to differentiate between job requisitions with the same name. You can search for an in-progress Create Job Requisition event using the automatically generated job requisition ID when you:

Save the task.

Submit the task for approval.

You can also search for in-progress Create Job Requisition events using the

View In-Progress Job Requisition Events

report.

Access the

Create Job Requisition

Edit Job Requisition

task.

You can also select

Copy > To Create Job Requisition

from the related actions of a job requisition.

(Optional) Click the

Copy Details from Existing Requisition

prompt to select an existing requisition to copy from.

Select the

Supervisory Organization

For position management, specify whether the requisition is for a new or existing position.

If you want to create multiple job openings with this requisition, create a new position.

Select the

Worker Type

On the

Recruiting Information

section, provide general information for the requisition.

Optie	Omschrijving
Number of Openings	You can add up to 500 positions.
Spotlight Job	For Recruiting only. Highlights job requisitions and internal job postings with a customizable label. To change the Spotlight Job label, access the Maintain Custom Labels task.
Replacement For	You can select an active or terminated worker if: You have a requisition in a job management organization. You have a new position in a position management organization. If the position is or was previously occupied, Workday populates the current or preceding incumbent.
Recruiting Instruction	Instructions for third-party recruiters. These instructions display on the Post Job task.
Recruiting Start Date	For open positions with a previous job requisition, the date must be later than the previous job requisition. For filled positions, the Recruiting Start Date must be after the fill date of the current incumbent.
Target Hire Date	This date must be on or after the Recruiting Start Date .
Target End Date	The employment end date applies to fixed-term employees and contingent workers.
Referral Payment Plan	For Recruiting only. If the job profile you selected already has an associated referral payment plan, the job requisition automatically uses that payment plan. You can change an automatically populated referral payment plan by selecting a different payment plan from the prompt.
Job Application Template	Displays only on the Edit Job Requisition task. Security: Staffing Actions: Job Requisition Job Application Template domain in the Staffing functional area.
Use Updated Version of Template	Displays only on the Edit Job Requisition task when the selected job application template has changed. Security: Staffing Actions: Job Requisition Job Application Template domain in the Staffing functional area.

As you complete the

Job

section, consider:

Optie	Omschrijving
Additional Job Profiles	Select additional job profiles for a job requisition. You can select any of these job profiles at later stages in the recruiting and staffing processes.
Primary Job Posting Location	For Recruiting only. Post jobs to a location that is different from the Primary Location . This location is also used to identify the location-related facets on the Find Jobs report. Multiple locations can use the same job posting location. Automatically populates from the Default Job Posting Location field on the Create Location task. If no default job posting location exists, automatically populates from the Primary Location field. If you edit a job requisition, Workday won’t automatically populate the Primary Job Posting Location field with data from the Primary Location field. You can only select a location that has Business Site or Job Posting as the Location Usage .
Additional Job Posting Locations	For Recruiting only. Post jobs to locations that are different from the additional locations. If you edit a job requisition, Workday won’t automatically populate the Additional Job Posting Locations field with data from the Additional Location field. You can only select a location that has Business Site or Job Posting as the Location Usage .
Scheduled Weekly Hours	Populates from a rule when: You define a working time rule. The data populated on the Maintain Working Time for country task applies the rule. Weekly hours default from the scheduled weekly hours on: The job requisition that you are copying. The worker who is in a position, or previously filled a position if you create a job requisition on a position management organization. The restriction on the existing unfilled position, if you create a job requisition on a Position Management Organization. The time profile on the primary location set when you create the job requisition.
Questionnaire	For Recruiting only. Workday populates questionnaires using condition rules that you can create. Only Recruiting type questionnaires are available. Candidates complete these questionnaires when they apply to jobs on internal and external career sites. To remove or replace questionnaires, select the Enable Primary or Secondary Questionnaire Removal or Replacement on Evergreen and Job Requisitions check box on the Edit Tenant Setup - HCM task. When editing a job requisition, ensure that the associated questionnaires are active.
Assessments	For Recruiting only. Workday populates assessments using condition rules that you can create. Security: Staffing Actions Job Requisition Assessments domain in the Staffing functional area.

If the job requisition is for a contingent worker, and you plan to create a purchase order, complete the

Cost Information

section.

Optie	Omschrijving
Cost Company	Select the company for the purchase order. The company automatically populates from the: Supervisory organization for new positions. Company assignment for existing positions. If no company assignment exists, the company automatically populates from the supervisory organization.
Supplier	Select a supplier if applicable. This selection determines whether you pay suppliers or contingent workers.
Spend Category	Select the spend category for financial accounting.
Pay Rate	Specify the maximum pay rate for the contingent worker.
Frequency	Specify the pay frequency. If you want to enter time against the purchase order, you must select Hourly .
Maximum Amount	Workday estimates the maximum amount by: Determining the number of weekdays between the Target Start Date and Target End Date . Multiplying the weekdays by the Scheduled Weekly Hours divided by 5 (days per week). Multiplying the calculated hours by Pay Rate . You can override this calculation to better reflect the estimated maximum amount for the contingent worker. This estimate doesn't account for holidays or work schedules.
Worktags	Select worktags to expedite approvals and reporting. Workday automatically populates the cost center and region worktags for the Requester . You can override these worktags or select additional ones.

If you create purchase orders for this contingent worker type, all fields except

Supplier

and

Worktags

are required.

Workday automatically transfers this cost information to the contingent worker's contract and purchase order.

(Optional) Assign a primary recruiter.

For Recruiting only. The

Assign Roles

tab displays if you have access to the Staffing Actions: Job Requisition Role Assignment
domain in the Staffing functional area.

Workday uses the

Maintain Job Application Templates

task to determine which template to assign to new requisitions. When you add Review Job Application Template
as a step to the Job Requisition
business process, Workday sends the

Review Job Application Template

task to

My Tasks

of the assigned security group.

Once the job requisition is approved, its status becomes Open
. On the

Recruiting Start Date

, the position becomes available for interview and pre-hire tasks as long as it meets these conditions:

Its status remains Open
.

The

Availability Date

on the hiring restrictions isn't in the future.

It's not in a job overlap.

The position is available to fill on or after the

Recruiting Start Date

To hire a worker, select

Hire

Hire Employee

from the related actions menu of the job requisition.

View job requisitions from the

Hiring

worklet on the

Home

page.

Click the

Requisitions

profile group on a position profile to view all job requisitions associated with a position.

Add the Pre-Hire Collective Agreement Details
business process as a subprocess of the Create Job Requisition
business process to help specify collective agreements and factors when creating the job requisition.