Example: Add Custom Fields to Employee Contracts

This example illustrates how to add an effective-dated custom field to employee contracts.

You want to track whether employees signed a nonsolicitation clause in their employee contracts. You create a custom field on a custom object and add the custom object to the Employee Contract
and Edit Employee Contract Additional Data Event
business processes.

Security: Custom Object Management
domain in the System functional area.

Access the

Create Custom Object

task.

Enter these values:

Field	Value
Workday Object	Employee Contract (Effective Dated)
Custom Object Name	Additional Contract Details

Click

In the

Field Definitions

section, click

Add

and enter these values:

Field	Value
Field Label	Nonsolicitation Clause
Field Type	Boolean

In the

Permissions

section, select the Set Up: Employee Contracts
and Worker Data: Employee Contracts
domains from the

Domain

prompt.

Click

, then click

Click

, then click

Done

Access the Set Up: Employee Contracts
domain. From the related actions menu of the Set Up: Employee Contracts
domain, select

Domain

Edit Security Policy Permissions

Grant HR Administrator

Modify

access to the domain.

Access the Worker Data: Employee Contracts
domain. From the related actions menu of the Worker Data: Employee Contracts
domain, select

Domain

Edit Security Policy Permissions

Grant HR Administrator

View

access to the domain.

From the related actions menu of the Edit Employee Contract Additional Data Event
business process, select

Business Process Policy

Edit

and click

Add HR Administrator
to the Edit Employee Contract Additional Data Event
initiating action.

From the related actions menu of the Edit Employee Contract Additional Data Event
business process, select

Business Process Policy

Edit

and click

Add this step:

Field	Value
Type	Edit Additional Data
Specify	Additional Contract Details
Group	HR Administrator

From the related actions menu of the Employee Contract
business process, select

Business Process Policy

Edit

and click

Add this step:

Field	Value
Type	Edit Additional Data
Specify	Additional Contract Details
Group	HR Administrator

Access the

Activate Pending Security Policy Changes

task.

Enter I confirm these security changes in the

Comment

field and click

Select the

Confirm

check box and click

HR administrators can now specify whether an employee signed a nonsolicitation clause in their employee contracts when:

Creating or editing an employee contract.

Selecting

Additional Data

Edit Effective-Dated Custom Object

from the related actions menu of a magnifying glass on the

Employee Contracts

report.