Calculate Employee Contract IDs
You can configure Workday to calculate employee contract IDs for new contracts for new
hires, helping ensure that an employee contract ID doesn't change due to internal transfers
or contract conversions. This can help you when producing regulatory reports, such as
Déclaration Sociale Nominative (DSN) reporting, by ensuring continuity in contract IDs.
When you configure employee contract ID calculations, Workday:
- Generates a new contract ID for contracts created with theHirebusiness process or related web service.
- Copies the contract ID from the previous contract for contracts created outside of theHirebusiness process, but within the same employment. Example:Change Jobs.
When configuring employee contract ID calculations, consider Workday:
- Doesn't calculate a contract ID when you create a new contract with a different employment. Example:Add Additional Job.
- Only calculates a contract ID for a subsequent hire or rehire when you use theHirebusiness process or subprocess to add the contract for the current employment.
- Access theEdit Tenant Setup - HCMtask.In theID Sequence Generatorssection, select the ID definition you created from theID Definition for Employee Contract IDprompt.You can't specify a different logic for generating contract IDs for different countries.Security:Set Up: Tenant Setup - HCMdomain in the System functional area.
- Access theMaintain Localization Settingstask.From theAreaprompt, selectStaffing.Activate and configure the row for theEmployee Contract: Generate Contract ID for each New Employmentlocalized field.You can use this localized field outside France where the DSN reporting guidelines don't apply.Security:Set Up: Tenant Setup - Globaldomain in the System functional area.