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Workday User Guide
Create One-Time Payment Plans

Create One-Time Payment Plans

  • Set up compensation components and grades.
  • Security:
    Set Up: Base and Plan
     domain in the Core Compensation functional area.
You can create one-time payment plans and use them for:
  • Referral bonuses.
  • Retention incentives.
  • Signing bonuses.
  • Severance pay.
After you create one-time payment plans, you can assign them to employees.
  1. Access the
    Create One-Time Payment Plan
     task.
  2. (Optional) Select the
    Enable Coverage Dates
     check box to display the
    Coverage Dates
     section on the
    Request One-Time Payment
     task.
    Coverage dates enable Workday Payroll or Payroll Integration to associate dates with the one-time payment for US Fair Labor Standards Act (FLSA) reporting requirements.
  3. (Optional) Select a
    Category
    .
    Workday delivers these categories:
    Option Description
    Clawback
    If selected, Workday displays the
    Clawback Payment Options
     section and enables the
    Clawback Date
     field on any
    Request One-Time Payment
     process configured using this plan.
    Referral
    For use with amount-based employee referrals only.
    To add the
    One-Time Payment for Referral
     step to the
    Hire
     business process, you must add the
    Referral
     category. One-time payment plans that use the
    Referral
     category aren't available for use in other business processes.
    You can create additional categories for reporting and sorting purposes on the
    Create One-Time Payment Plan Configurable Category
     task.
  4. (Optional) Configure the
    Clawback Payment Options
     section.
    This is only available if you selected the
    Clawback
     category.
    Option Description
    Clawback Schedule
    Select a schedule created with the
    Create One-Time Payment Plan Schedule
     task.
    Example: Create a schedule called
    Retention Bonus
     to recover the bonus up to 2 years after the
    Scheduled Payment Date
    . Workday populates the
    Clawback Date
     on any
    Request One-Time Payment
     process configured with this plan.
    You can access the
    One-Time Payments Eligible for Clawback
     report to display one-time payments with a clawback date that occurs after the worker's termination date.
    Clawback Calculation
    Select a calculation created in the Compensation category on tasks such as
    Create Arithmetic Calculation
     and others to assist in calculating an amount for clawback during the worker's termination process. You can use Workday-delivered calculations as a starting point, such as:
    • Recommended Clawback Percent based on Length of Employment.
    • Recommended Clawback Percent based on Scheduled Payment Date.
  5. (Optional) Configure
    Referral Payment Options
    .
    This is only available if you selected the
    Referral
     category.
    Option Description
    Payment Schedule
    (Optional) Select a schedule created with the
    Create One-Time Payment Plan Schedule
     task.
    Example: Create a schedule called
    Wait Period
     to hold payment for 3 months after the hire date.
    If not selected, Workday pays the referral bonus on the hire date.
    Cost to New Hire Organizations
    (Optional) Select to charge the referral to the hiring organizations during the
    Hire
     process.
    If selected, Workday:
    • Automatically populates worktags with relevant organization assignments from the referrer and hiring organizations.
    • Displays the organization assignments for both the new hire and referrer.
  6. In the
    Defaults
     section, consider:
    Option Description
    Compensation Element
    If you select a compensation element with a gross up earning, Workday automatically selects the
    Gross Up
     check box.
    Target Amount
    Enter the amount to pay to the employee.
    For a gross up earning, enter the desired net payment.
    Target Percentage
    Enter the percentage of total base pay used to calculate the payment amount.
    For a gross up earning, enter the percentage for the desired net payment.
    Currency
    Enter the currency for the payment.
    Reference Frequency
    Select the frequency for Workday to use when calculating the payment amount.
    Example:
    • Total base pay for Leslie is 125,000.
    • You select 10 percent for the
      Target Percentage
      .
    • You select
      Quarterly
       for the
      Reference Frequency
      .
    Workday calculates the payment amount: 125,000 * 0.10 * 0.25 = 3,125, or 10 percent of one quarter of the total base pay.
    Recommended Minimum / Recommended Maximum
    Select values to serve as guidelines for the manager requesting the one-time payment. Managers can enter values outside of the range.
  7. In the
    Plan Eligibility
     section, select 1 or more eligibility rules.
    For referral plans, eligibility rules can use report fields on the hired worker and the referral to determine eligibility.
  8. (Optional) Select 1 or more
    Worktags
     configured on the
    Maintain Worktag Usage
     task for integration with Workday Payroll or a third party payroll integration.
    You can't select worktags if you selected the
    Cost to New Hire Organizations
     check box.
  9. (Optional) Set up 1 or more profiles in the
    One-Time Payment Plan Profiles
     section if you want multiple plan targets.
    If you're defining the plan to have multiple targets, the
    One-Time Payment Plan Profiles
     section enables you to create a single plan for what are effectively multiple plans.
    Example: You can set up 1 profile where the target for individual contributors is 500 USD and the target for directors is 1000 USD.
You can hide the compensation plan type from specified groups of workers using the
Worker Data: Compensation Plan Type
 domain in the Core Compensation functional area.

Ce contenu ne fait pas partie du Guide de l'administrateur Workday.