Steps: Add Prism Data Change Service to a Business Process

Configure Security: Ensure the System User or Run As User has the necessary permissions to access the source and target tables involved in the data change task.

Security:

Prism: Tables Manage
in the Prism Analytics functional area.

Business Process Administration
in the System functional area.

You can configure automated data transformations to occur as synchronized steps within Workday workflows. This prevents the processing of incorrect information by ensuring Prism tables are updated immediately before they are used in critical financial or operational tasks.

Workday doesn’t allow you to schedule or directly execute Data Change Tasks as automated business process steps if they use a direct file upload as a source. However, you can schedule Data Change Tasks that use an SFTP connection as a source. To prevent business processes from failing when running Data Change Tasks, verify that:

The user or delegate has permission to access the Data Change Task and all associated sources, such as reports or SFTP sites.

The Data Change Task configuration remains valid. Because configurations, including underlying data sources and pipelines, can change over time, invalid setups can cause failures during execution.

Select

Business Process

Edit Definition

from the related actions menu of the business process for your desired workflow.

Select an

Effective Date

for when the business process definition changes take effect.

Insert a new step and enter these values:

Field	Value
Order	Enter 1 or more letters to define the workflow of the business process.
Type	Service
Service	Execute Prism Data Change Service

Click

Configure Execute Prism Data Change Service

Specify

Data Change Task

and the

Run As User

(Optional) Select the

Cancel Business Process Event

check box to stop the workflow if the data load fails, preventing errors from cascading into downstream reports.

For Accounting business processes Workday displays the

Abort Business Process Event

check box.

Click

and

Done

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